17Capital

Executive Assistant

• Provide a wide range of efficient and effective professional and value adding executive and administrative support and service to senior members of the 17Capital London team.
• Extensive diary management for all meetings and travel (including international)
• Arrange all internal and external business meetings including applicable client, supplier and third-party events and meetings, business lunches, team away days etc
• Responsibility for event coordination such as logistics, liaising with external providers, technology, catering, communications, agendas, supporting documents, notes and follow ups as required
• Meet and greet clients and external visitors as and when required
• Responsible for logging all data (meetings, calls) in the CRM system and for maintaining consistent data accuracy.
• Organise all aspects of travel & itinerary arrangements for when the senior executives travel
• Co-ordinate visa requirements/foreign currency
• Regular liaison and develop relationships with clients and their executive support as appropriate to ease diary management, e.g. relationships with recruiters, suppliers, clients, third parties
• Expense management, retaining paperwork and processing credit card statements and receipts
• Secondary support to cover other EA’s as and when required
• Working with the senior executive’s direct reports, arranging meetings as directed and approving holiday and absence requests when submitted
• Support event management of Company events as and when required