Executive Assistant

17Capital

Executive Assistant providing wide-ranging administrative and executive support for 17Capital's senior team. Managing schedules, travel arrangements, and client communications in a professional manner.

Posted 5/30/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $85,000 - $105,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

diary managementevent coordinationdata loggingexpense managementtravel arrangementsvisa coordinationprocess efficienciesclient liaisonadministration of eventsconfidential information handling

Soft Skills

organizational skillsattention to detailability to cope under pressurestrong communicationrelationship buildingproblem analysisjudgmenttime managementprioritizationprofessionalism

Tools & Technologies

CRM systemMicrosoft OutlookMicrosoft WordMicrosoft PowerPoint

Industry Keywords

financelegalprofessional servicesclient entertainment

About the role

Key responsibilities & impact

Provide a wide range of efficient and effective professional and value adding executive and administrative support and service to senior members of the 17Capital London team.
Extensive diary management for all meetings and travel (including international)
Arrange all internal and external business meetings including applicable client, supplier and third-party events and meetings, business lunches, team away days etc
Responsibility for event coordination such as logistics, liaising with external providers, technology, catering, communications, agendas, supporting documents, notes and follow ups as required
Meet and greet clients and external visitors as and when required
Responsible for logging all data (meetings, calls) in the CRM system and for maintaining consistent data accuracy.
Organise all aspects of travel & itinerary arrangements for when the senior executives travel
Co-ordinate visa requirements/foreign currency
Regular liaison and develop relationships with clients and their executive support as appropriate to ease diary management, e.g. relationships with recruiters, suppliers, clients, third parties
Expense management, retaining paperwork and processing credit card statements and receipts
Secondary support to cover other EA’s as and when required
Working with the senior executive’s direct reports, arranging meetings as directed and approving holiday and absence requests when submitted
Support event management of Company events as and when required

Requirements

What you’ll need

Excellent organisational skills with the ability to plan and organise work and juggle conflicting priorities
Attention to detail in every aspect of work
Ability to cope under pressure and meet deadlines when required
A strong communicator, both written and spoken
Ability to build and maintain successful relationships at all levels both internal and external
Ability to anaylse problems and identify potential solutions using strong judgement
Capable of identifying, designing and delivering process efficiencies
Quick to identify issues and dependencies that might affect successful delivery of objectives, utilising innovative and creative thinking to develop solutions.
Integrity, trust and discretion and the handling of highly confidential and sensitive information
Have good level of professionalism and judgment
Good time management and prioritization, including the ability to categorize work by urgency and impact
The ability to work with senior clients, as you will be communicating with executive assistants and frequently include clients / LPs and GPs on emails etc
A strong track record of working with Senior Executives & their management team
Finance, Legal or other Professional Services background preferred
Experience in client liaison including administration of events and client entertainment
Enhanced level of Microsoft Outlook, Word & Powerpoint

Benefits

Comp & perks

Career development
Opportunity to learn and grow whilst making a meaningful contribution to the continued expansion of 17Capital during an exciting time of the firm’s overall growth
Competitive reward and benefits