Proposal Manager

• Build a proposal management practice that helps Nava increase proposal quality and in support of Nava's growth goals
• Lead Nava Client Solutions Managers, Subject Matter Experts and reviewers through well-structured proposal efforts; effectively engage Nava leadership (Contracts, Staffing, etc) and teaming partners at the right times with the right information
• Author proposal content such as descriptions Nava's past performance and capabilities
• Manage concurrent proposal efforts without sacrificing clarity or quality
• Develop and support a compliance checklist for each opportunity, including evaluation criteria, required forms and contractual documents
• Curate, organize and and build 'evergreen' content that speaks to Nava's capabilities, projects and modern practices

Senior Proposal Manager

• Manage the full bid lifecycle for 8-12 major municipal RFPs per year: kickoff, compliance matrix, schedule, review cycles, production, and on-time submission.
• Build and maintain bid governance processes that create predictability and accountability across contributing teams.
• Track and manage all RFP requirements, addenda, and clarifications; flag compliance risks early and resolve them before they become submission issues.
• Own the go/no-go input process and maintain a bid calendar that gives leadership clear line-of-sight into upcoming pipeline.
• Develop the win theme and narrative strategy for each bid in partnership with Sales; ensure that strategy is consistently reflected across every section of the response.
• Write and edit executive summaries, company overviews, approach narratives, implementation plans, and other long-form sections.
• Conduct structured SME interviews and working sessions to extract technical, operational, and compliance content; translate that input into polished proposal language.
• Review all contributed sections for consistency of voice, accuracy, and alignment with the win story; push back when content doesn’t serve the response.
• Build and maintain a reusable proposal content library: baseline answers to common RFP questions and technical requirements, modular narrative blocks, case studies, client references, proof points, certifications, and past performance documentation.
• Continuously improve library content based on evaluation feedback, new contract wins, and product and capability updates.
• Develop and maintain standard templates for common response structures used in municipal technology procurement.
• Use AI tools actively to accelerate first-draft generation, content adaptation, and library search - with clear personal quality controls for accuracy, compliance, and confidentiality.
• Help establish and follow internal protocols around what proposal content and client data can appropriately be used with AI tooling.
• Stay current on emerging AI capabilities relevant to proposal development; identify and recommend tooling improvements over time.

• Overseeing & coordinating preparation of individual proposals as assigned to ensure winning submissions
• Coordinate the preparation of proposals as assigned with external and internal partners
• Write and/or edit proposals as required
• Maintain proposal databases as assigned
• Prepare material and presenters for internal and external presentations
• Participate in client debriefings and prepare summaries to ensure continuous improvement
• Prepare marketing materials as requested

Proposal Coordinator II

• Develop a Content Library Management system to enable Artificial Intelligence (AI) usage for proposal responses.
• Apply project management principles to a proposal environment, which involves applying sound business judgement to develop accurate and timely proposals/contracts.
• Lead collaboration with cross-functional teams to gather necessary information and ensure alignment on proposal content.
• Ensure the proposal response is documented, approved as appropriate and meets all required internal standards.
• Provide reports, project status and change information to project team per established processes and communicate plan changes and recovery plans to others.
• Contribute to ongoing proposal best practices by identifying and leading projects that enhance proposal efficiency and quality.

Proposal Manager jobs in California

See all jobs on JobTailor

Senior Proposal Manager

Senior Proposal Manager

Proposal Coordinator II

Proposal Management Specialist