Senior Proposal Manager

Trellint

Senior Proposal Manager managing RFP processes for Trellint, leading the bid lifecycle and ensuring compliance. Collaborating with teams for proposal content and strategy development.

Posted 6/27/2026full-timeRemote • California • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Manage the full bid lifecycle for 8-12 major municipal RFPs per year: kickoff, compliance matrix, schedule, review cycles, production, and on-time submission.
Build and maintain bid governance processes that create predictability and accountability across contributing teams.
Track and manage all RFP requirements, addenda, and clarifications; flag compliance risks early and resolve them before they become submission issues.
Own the go/no-go input process and maintain a bid calendar that gives leadership clear line-of-sight into upcoming pipeline.
Develop the win theme and narrative strategy for each bid in partnership with Sales; ensure that strategy is consistently reflected across every section of the response.
Write and edit executive summaries, company overviews, approach narratives, implementation plans, and other long-form sections.
Conduct structured SME interviews and working sessions to extract technical, operational, and compliance content; translate that input into polished proposal language.
Review all contributed sections for consistency of voice, accuracy, and alignment with the win story; push back when content doesn’t serve the response.
Build and maintain a reusable proposal content library: baseline answers to common RFP questions and technical requirements, modular narrative blocks, case studies, client references, proof points, certifications, and past performance documentation.
Continuously improve library content based on evaluation feedback, new contract wins, and product and capability updates.
Develop and maintain standard templates for common response structures used in municipal technology procurement.
Use AI tools actively to accelerate first-draft generation, content adaptation, and library search - with clear personal quality controls for accuracy, compliance, and confidentiality.
Help establish and follow internal protocols around what proposal content and client data can appropriately be used with AI tooling.
Stay current on emerging AI capabilities relevant to proposal development; identify and recommend tooling improvements over time.

Requirements

What you’ll need

5+ years of proposal management or bid writing experience, with direct ownership of complex, long-form RFP responses.
Demonstrated experience in public-sector or regulated B2G technology procurement.
Strong writing and editing skills — you need to be able to show us proposals you wrote, not just managed.
Experience coordinating multi-stakeholder input processes and holding contributors to deadlines without formal authority.
Hands-on familiarity with AI writing and productivity tools (ChatGPT, Claude, Copilot, or similar).
Exceptional organizational and project management skills; comfortable owning multiple concurrent workstreams under deadline pressure.
Preferred APMP certification or equivalent formal proposal methodology training.
Experience with municipal parking, curbside management, citation processing, or adjacent public-sector technology sectors.
Familiarity with public procurement frameworks and common RFP structures used by US municipalities and transportation authorities.
Experience building or significantly improving a proposal content library from the ground up.

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements
Professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal managementbid writingRFP response developmentcontent adaptationproject managementwritingeditingcontent library developmentnarrative strategy developmentcompliance tracking

Soft Skills

organizational skillsproject management skillsmulti-stakeholder coordinationdeadline managementcommunication skillscollaborationcritical thinkingproblem-solvingattention to detailadaptability

Certifications

APMP certificationformal proposal methodology training