Legal Assistant

• Managing, organizing and maintaining case and client files
• Manages case and client information manually and digitally through the use of electronic databases
• Coordinating and preparing information, materials, documents, reports, and evidence
• Assisting with the drafting, proofreading, editing, and gathering of factual support for internal and external requests
• Supporting the development and management of case and practice group timelines
• Participates in the research and analysis for mass tort matters
• Conducting research, fact investigations, and analysis for internal and external requests
• Coordinating communication and planning across attorney teams handling multiple client matters
• Assists attorneys and team paralegals with the preparation and review of various pleadings, discovery and document production materials
• Distributes draft documents to attorneys and team paralegals
• Participates in fact investigation and research into publicly available documents
• Provides administrative support, including, but not limited to, document production, expense forms/paperwork and processing vendor invoices
• Drafts and assists in the preparation of meeting minutes
• Participates in supervised client communications to exchange information
• Performs other duties as assigned.

Legal Practice Assistant – Legacy Liability Litigation

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
• Prepares and handles documents for E-Filing
• Inputs critical dates and deadlines into Firm’s electronic docketing system
• Schedules Depositions and Mediations
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting client and distribution of material.
• Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations.
• Accurately inputs attorney time into the accounting system.
• Responsibilities associated with the job may change from time to time in accordance with business needs; incumbent may be required to perform other duties as assigned.

• Managing all administrative tasks associated with the legal process of NY, NJ and PA foreclosures, focusing on NY.
• Drafting, responding to correspondence and updating client systems.
• Consistently and accurately updating the firm’s internal case management system, as well as all clients’ systems.
• Providing exceptional customer service to clients at every level of interaction.
• Drafting and proofreading legal documents as required.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services.
• Assist attorneys in preparing and filing legal documents, including complaints, motions, and pleadings, in compliance with court rules and deadlines.
• Conduct legal research and analysis to support case strategy and preparation.
• Manage and organize case files, including electronic and physical documents.
• Communicate with clients, opposing counsel, and court personnel professionally and effectively.
• Coordinate and schedule court appearances, motion hearing dates, and other legal proceedings.
• Performing other duties and responsibilities as needed.
• Work on loss mitigation efforts and coordinating with both our client and all parties.

Foreclosure Legal Assistant

• Monitor all foreclosure-related messages and processes across client sites, ensuring timely updates and responses as needed.
• Serve as a liaison between clients and Foreclosure Operations, facilitating clear, accurate, and timely communication.
• Under limited supervision, update and manage general foreclosure processes on active foreclosure files within client systems.
• Work foreclosure files through all stages of the foreclosure lifecycle in accordance with client requirements.
• Monitor, reproject, and complete document-related processes, including affidavits, loss mitigation packages, and consent judgments.
• Serve as a liaison between attorneys and clients on foreclosure matters, ensuring clear and timely communication.
• Identify stagnant files and notify key members of management to facilitate resolution and forward progression.
• Review and audit internal systems to provide clients with concise summaries, status updates, and hearing results.
• Escalate to management when case notes are insufficient to respond to client inquiries or site messages.
• Respond to general case inquiries on behalf of Foreclosure Operations and communicate routinely with clients via email and client platforms.
• Address and resolve messages across all client sites in a timely and professional manner.

Legal Assistant jobs in Pennsylvania

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Legal Practice Assistant – Legacy Liability Litigation

Legal Assistant

Foreclosure Legal Assistant

Client Systems Legal Assistant