General

• Maintain oversight of all ongoing projects, including deliverables, timelines, milestones, and reporting requirements, in coordination with the team and partners.
• Update and manage project management tools and monitoring, evaluation, and learning (MEL) frameworks.
• Support preparation and submission of technical and financial reports, in coordination with Finance and the Project Grant Unit (PGU).
• Assist in drafting and updating project summaries, log frames, and performance indicators for internal monitoring and donors reporting.
• Systematically follow up on pending actions arising from meetings, reviews, and partner communications.
• Identify, track, and circulate relevant funding opportunities aligned with team priorities, in coordination with the research team and PGU.
• Monitor calls for proposals, eligibility criteria, and submission deadlines.
• Support proposal preparation processes, including coordination of inputs, timelines, and documentation.
• Organize team meetings, workshops, and events, ensuring proper documentation and follow-up.
• Maintain well-organized team resources, including shared drives, presentations, guidelines, proposals, SOPs, meeting minutes, and reference materials.
• Support procurement and HR-related processes linked to research activities.
• Serve as a coordination point with internal units (Finance, HR, Procurement, Communications) to facilitate timely implementation of research activities.
• Assist team leader in GRS management issues related to team development planning and budgeting, including expense monitoring, budget projections, and succession planning.
• Support drafting of success stories, highlights, briefs, and social media content in collaboration with the research team and Communications.
• Maintain up-to-date team profiles, project fact sheets, partner contact lists, and other outreach materials.
• Contribute to enhancing the visibility and impact of research outcomes.

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Genetic Resources Team Coordinator