Executive Assistant

• Provide executive-level administrative support to the Head of Future Growth
• Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts
• Coordinate internal and external meetings, leadership forums, offsites, and special events
• Prepare meeting materials, presentations, and other business-related documents
• Handle confidential and sensitive information with professionalism and discretion
• Support two members of the leadership team with calendar management, travel coordination, and expense reporting
• Coordinate domestic travel arrangements and related logistics
• Process executive expenses and purchase requests in accordance with company policies
• Maintain distribution lists, team communications, and organizational updates
• Provide administrative support to members of the Future Growth and Sales organizations, as needed
• Participate in special projects and initiatives while helping improve administrative and operational processes

Executive Assistant – Future Growth

• - Manage and prioritize the CEO's calendar, meetings, and appointments
• - Prepare meeting materials, take notes, and track follow-up items
• - Serve as a liaison between the CEO, executive team, internal staff, and external partners
• - Handle sensitive information with discretion
• - Support client intake by organizing notes and files in ClickUp and Google Drive
• - Maintain organized digital filing systems
• - Assist with client reporting, presentations, and general administrative support across departments
• - Coordinate travel arrangements and logistics
• - Help plan and coordinate internal and external meetings and events
• - Monitor and prioritize Slack communications, flagging what needs the CEO's attention
• - Participate in daily standups and support special projects as needed

Executive Administrator

• Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks.
• Manages an active calendar of appointments.
• Completes expense reports.
• Arranges complex and detailed travel plans, itineraries and agendas.
• Compiles documents for meetings.
• Prepares detailed itineraries for the Executive Team, including important numbers, locations and contact names.
• Prepares monthly projected schedules for the Executive Team.
• Makes reservations and travel coordination for the Executive Team’s air travel, ground transportation, and lodging.
• Manages the complete expense reporting lifecycle for the Executive Team.
• Offers on-demand assistance with invoice processing tasks.
• Ensures that the Executive Team is provided with briefing materials for each event.
• Communicates with internal and external parties on the Executive Team’s behalf.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Team.
• Prioritizes conflicting matters and handles them expeditiously.
• Maintains the confidentiality of sensitive company information.
• Works closely with the Executive Team members to keep them well informed of upcoming commitments.

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Executive Assistant – Future Growth

Executive Administrator

Executive Assistant