Executive

• Provide end-to-end administrative support for multiple CIOs
• Plan meetings, take notes, manage calendars, and maintain forward-looking travel schedules
• Organize staff meetings, all-hands meetings, and in-person and virtual offsites
• Provide in-office support, including ordering office supplies, reserving meeting rooms, catering, and mail sorting and delivery
• Facilitate and organize employee engagement activities, skip-level meetings, and internal communications
• Draft memos and organizational announcements, edit emails, and prepare communications on executives’ behalf
• Process expense reports and invoices and track and manage travel and entertainment budgets
• Assist with employee onboarding, equipment and system access requests, and I-9 completion
• Partner with the broader Chief of Staff Business Services team on spreadsheets, databases, presentations, workforce reports, and distribution lists
• Support business initiatives, plan meetings, track deliverables, and pull routine reports
• Provide administrative procedure expertise and interpretation to less experienced staff
• Provide administrative supervision and support to other managers within the CIO organization
• Interact with administrative assistants, functional areas, internal peers, and senior leaders on administrative tasks

Associate Executive Specialist supporting Wells Fargo CIOs through executive administration

Executive Specialist

Associate Executive Specialist supporting Wells Fargo CIOs through executive administration. Managing calendars, travel, meetings, expenses, onboarding, communications, and workforce reporting for a financial services company.

• Cultivate relationships and assist in driving production in current accounts and obtaining referrals for new F&I business opportunities in the Large Franchised Automotive Dealers space
• Support performance and key initiatives to help drive growth and profitability through ongoing training and development within the dealerships
• Communicate effectively with both internal and external stakeholders via the relevant medium – e-mail/intranet/newsletter to maintain good relationships
• Attend conferences, seminars, training events and other meetings to promote Zurich’s marketing efforts, as needed
• Understand and respond to changing technology/IT requirements of customer accounts and gain internal buy-in to maintain good relationships

Regional Income Development Executive supporting F&I sales in New Jersey

Regional Income Development Executive

Regional Income Development Executive supporting F&I sales in New Jersey market. Cultivating relationships and driving production in automotive dealer space with ongoing training and development.

• Proactively manage complex, rapidly evolving calendars; anticipate conflicts and optimize time against key priorities.
• Make real-time scheduling decisions with minimal guidance, exercising strong judgment.
• Coordinate travel (domestic and international) and manage expense reporting.
• Plan and execute meetings, including logistics, scheduling, and material preparation.
• Ensure leadership preparedness through proactive development of agendas, pre-reads, and supporting materials.
• Track follow-ups and help drive execution where appropriate.
• Serve as a resource for Workday, IT requests, and expense/budget-related inquiries.
• Maintain proficiency in internal systems (e.g., SharePoint, Microsoft Teams).
• Anticipate needs and identify issues early; take independent action or escalate with context and solutions.
• Manage multiple priorities in a fast-paced, high-change environment.
• Partner effectively across a matrixed organization, engaging stakeholders at all levels.
• Communicate clearly and proactively, providing concise updates and recommendations.
• Collaborate closely with the administrative community to ensure alignment and coverage.
• Contribute to a positive, collaborative environment within DD S&I as well as with other administrative assistants and partners across organizational levels and functions.

Executive Associate providing administrative support in Drug Development Strategy at Bristol Myers Squibb

Executive Associate, Drug Development Strategy

Executive Associate providing administrative support to VP of Drug Development Strategy at Bristol Myers Squibb. Managing complex schedules, travel coordination, and meeting preparations for leadership.

• Manage the profitability, growth, and retention of an assigned book of business primarily comprised of moderately to highly complex accounts.
• Underwrite and skillfully negotiate complex customer accounts to minimize risk and maximize profitability.
• Execute business unit underwriting strategies across your book of business to achieve profit and growth objectives.
• Cultivate and maintain relationships with internal partners within the business unit and across the enterprise to identify cross-selling opportunities.
• Foster and maintain relationships with external partners by regularly meeting in person with agents and brokers to market and sell Travelers products with a goal of writing and retaining accounts consistent with our risk appetite. Must be able to travel to such meetings.
• Identify and capture new business opportunities using consultative marketing and sales skills.
• Develop and execute individual agency sales plans that align with region/group sales plans to drive team success.
• Train and mentor less experienced underwriters.
• Perform other duties as assigned.

Underwriter/account executive managing complex construction surety accounts

Senior Underwriter / Account Executive Officer – Construction Surety

Underwriter/account executive providing surety solutions and managing risk for construction projects. Key responsibilities include underwriting, negotiating, and maintaining client relationships.

• Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, ensuring manager’s meeting preparedness (e.g., assemble meeting materials & pre-reads) & preparing expense reports.
• Demonstrate strong interpersonal skills and diplomacy in all levels of management.
• Work with minimal supervision, have strong initiative and follow-up with focus on details.
• Calendar management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines.
• Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering.
• Create purchase orders and assist in reconciling open purchase requisitions.
• Maintain and organize office operations and procedures such as expense reports, requisition of supplies, and other administration services.
• Serve as a key point of contact to help resolve payment/invoicing/ordering issues.
• Support various projects as needed for team leads & external collaborations including basic project management.
• Assists with onboarding of new hires and with any HR tasks including submitting job requisitions.
• Partner with other site Executive Assistants as needed.

Executive Assistant providing administrative support in Early Clinical Development team

Executive Associate II, Early Clinical Development

Executive Assistant providing administrative and coordination support to senior leadership in Early Clinical Development. Engaging in diverse functions in a fast-paced team-oriented environment.

• Maintain end-to-end accountability for complaints performance, including intake, research, resolution, quality, client outcomes, risk, and controls.
• Ensure compliance with the enterprise complaints program, ensuring effective follow-up, timely closure, and performance against established service and quality metrics.
• Drive strategic initiatives focused on improving complaint resolution effectiveness, operational efficiency, and client experience.
• Identify emerging trends and root causes through complaint analysis and implement sustainable corrective actions.
• Lead an organization of 110+ associates and leaders across a complex servicing and operations environment.
• Oversee high-volume complaint processing and research activities, ensuring accuracy, timeliness, quality, and consistency.
• Optimize workforce utilization, processes, and operating models to achieve performance and productivity objectives.
• Establish performance expectations and accountability measures that drive operational excellence.
• Directly manage key risk, regulatory, compliance, and reputational outcomes associated with the complaints function.
• Ensure adherence to all regulatory requirements, enterprise policies, and governance standards.
• Implement and maintain effective controls, monitoring routines, and quality assurance practices.

Complaints Research & Resolutions Executive at Bank of America managing client concerns

Complaints Research & Resolutions Executive

Complaints Research & Resolutions Executive at Bank of America ensuring effective resolution of complaints. Leading operational management and stakeholder collaboration in a senior leadership role.

Executive jobs in New Jersey