Executive Specialist

Associate Executive Specialist supporting Wells Fargo CIOs through executive administration. Managing calendars, travel, meetings, expenses, onboarding, communications, and workforce reporting for a financial services company.

Posted 8/5/2026full-timeWilmington • Arizona, New Jersey, North Carolina, Texas • 🇺🇸 United StatesJuniorMid-Level💰 $37 - $70 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in providing comprehensive administrative support to senior executives, including advanced proficiency in Microsoft Office and effective communication skills. Capable of managing multiple priorities in a fast-paced environment while ensuring accuracy and attention to detail.

Highest-signal resume keywords

Executive Administration ExperienceAdvanced Microsoft Office SkillsOrganizational SkillsCommunication SkillsExpense Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive AdministrationExpense ManagementTravel PlanningReport ProcessingCalendar ManagementMeeting CoordinationData ManagementBudget TrackingI-9 CompletionMultitasking

Soft Skills

Interpersonal CommunicationTime ManagementAttention to DetailIndependenceDiscretion

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointConcur

Industry Keywords

BankingFinancial ServicesAdministrative SupportCIO OrganizationEmployee Onboarding

About the role

Key responsibilities & impact

Provide end-to-end administrative support for multiple CIOs
Plan meetings, take notes, manage calendars, and maintain forward-looking travel schedules
Organize staff meetings, all-hands meetings, and in-person and virtual offsites
Provide in-office support, including ordering office supplies, reserving meeting rooms, catering, and mail sorting and delivery
Facilitate and organize employee engagement activities, skip-level meetings, and internal communications
Draft memos and organizational announcements, edit emails, and prepare communications on executives’ behalf
Process expense reports and invoices and track and manage travel and entertainment budgets
Assist with employee onboarding, equipment and system access requests, and I-9 completion
Partner with the broader Chief of Staff Business Services team on spreadsheets, databases, presentations, workforce reports, and distribution lists
Support business initiatives, plan meetings, track deliverables, and pull routine reports
Provide administrative procedure expertise and interpretation to less experienced staff
Provide administrative supervision and support to other managers within the CIO organization
Interact with administrative assistants, functional areas, internal peers, and senior leaders on administrative tasks

Requirements

What you’ll need

6+ months of Executive Administration experience, or equivalent demonstrated through work experience, training, military experience, or education
Administrative support experience in banking or financial services desired
Excellent verbal, written, and interpersonal communication skills
Advanced Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
Concur experience preferred
Ability to execute in a fast-paced, high-demand environment while balancing multiple priorities
Ability to support multiple senior leaders simultaneously while managing competing priorities with urgency, accuracy, discretion, and follow-through
Ability to manage changing travel itineraries, expense reimbursement, busy calendars, and appointments accurately
Effective organizational, multitasking, time management, and prioritizing skills
Knowledge and understanding of business/executive travel planning
Strong analytical skills with high attention to detail and accuracy
Ability to work independently
Ability to manage and process reports, maintain financial efficiencies, and reduce costs
Willingness to work on-site at the posted location
Visa sponsorship is not available for this position

Benefits

Comp & perks

Health benefits
401(k) Plan
Paid time off
Disability benefits
Life insurance, critical illness insurance, and accident insurance
Parental leave
Critical caregiving leave
Discounts and savings
Commuter benefits
Tuition reimbursement
Scholarships for dependent children
Adoption reimbursement
Incentive opportunities may be available