Executive Associate II, Early Clinical Development

Bristol Myers Squibb

Executive Assistant providing administrative and coordination support to senior leadership in Early Clinical Development. Engaging in diverse functions in a fast-paced team-oriented environment.

Posted 7/8/2026full-timeMadison • New Jersey • 🇺🇸 United StatesJuniorMid-Level💰 $74,630 - $90,434 per yearWebsite

About the role

Key responsibilities & impact

Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, ensuring manager’s meeting preparedness (e.g., assemble meeting materials & pre-reads) & preparing expense reports.
Demonstrate strong interpersonal skills and diplomacy in all levels of management.
Work with minimal supervision, have strong initiative and follow-up with focus on details.
Calendar management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines.
Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering.
Create purchase orders and assist in reconciling open purchase requisitions.
Maintain and organize office operations and procedures such as expense reports, requisition of supplies, and other administration services.
Serve as a key point of contact to help resolve payment/invoicing/ordering issues.
Support various projects as needed for team leads & external collaborations including basic project management.
Assists with onboarding of new hires and with any HR tasks including submitting job requisitions.
Partner with other site Executive Assistants as needed.

Requirements

What you’ll need

High School degree, some college, or degree desirable.
Minimum of 8 years of executive level administrative or comparable experience in a scientific research environment.
Pharmaceutical, biotech start-ups, and venture capital companies preferred.
Highly proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
Knowledge of the following applications is highly preferred: Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, Microsoft Teams.
Excellent communication skills, ability to work independently and as a collaborative team member.

Benefits

Comp & perks

Health Coverage: Medical, pharmacy, dental, and vision care.
Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays).
160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays
Additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs, and an annual Global Shutdown between Christmas and New Years Day.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementExpense ReportingMeeting CoordinationPurchase Order CreationBasic Project Management

Soft Skills

Strong InitiativeAttention to DetailExcellent Communication SkillsDiplomacyCollaboration