Chief of Staff

• Manages business operations for VP and program leadership team to ensure the function runs efficiently and effectively
• Works closely with the functional VP to enable outcomes in the areas of planning, execution, communication and operations of the organization
• Anticipates the needs of the VP for scheduled events, presentations, discussions, and recurring processes; researches, prepares, socializes, and reviews materials as appropriate to the event
• Fields and completes emergent actions from the VP and other priority sources
• Prepares and coordinates key internal and external meetings to ensure that meetings are running efficiently and to ensure that meeting actions are tracked through to completion
• Coordinates commitments with internal and external stakeholders to fulfill strategies
• Coordinates across the BDS Engineering leadership team through strategic project management and supports operational efficiency of the organization
• Identifies internal challenges and opportunities for leadership team awareness
• Leads special projects and ensures coordination, implementation, and execution are successful on behalf of leadership
• Supports in the development and execution of strategy, communications, and operating rhythm for the team
• Identifies risk and opportunities, develops mitigation planning
• Leads the analysis, execution, and continuous improvement of the management system

Senior Business Integrator – Chief of Staff Manager

• Improve the way the leadership team operates by strengthening planning routines and meeting effectiveness
• Design and mature team operating rhythms
• Independently drive alignment across critical partners and manage cross-team dependencies
• Serve as a central point of coordination for updates across broader programs
• Prepare concise weekly, monthly, and quarterly updates
• Own agendas, materials, and follow-ups for key forums
• Deliver clear and timely updates across the organization
• Develop strong working knowledge of the team’s analytics work

Marketing Analytics Chief of Staff

• Partner with the CAO to advance institutional priorities.
• Lead and coordinate high-priority initiatives supporting fundraising and campaign strategy.
• Provide oversight for the CAO’s executive support function, including supervising the Executive Assistant.
• Prepare briefing materials and correspondence for the CAO.
• Monitor PMDAR's progress toward advancement goals and identify risks and opportunities.
• Support budget planning and forecasting to align with strategic priorities.

• Serve as a trusted advisor to synthesize issues, surface options, and recommend decision-grade actions
• Operate with discretion on sensitive matters
• Provide oversight of actions related to operations, risk, and portfolio/financial management; ensure consistent follow-through
• Coordinate across the executive director’s leadership team to build alignment, remove blockers, and track commitments to closure
• Manage the executive director’s cadence (meetings, prep, readouts) and triage incoming requests to protect executive time
• Maintain dashboards and executive metrics (Objective and Key Results/Key Performance Indicators) to ensure alignment to strategic priorities and enable fact-based course corrections
• Translate complex data into concise, actionable narratives and recommendations for senior leaders
• Act as a strategic partner: anticipate needs, identify opportunities to scale or simplify work, and ensure initiatives align to the Information Digital Technology & Security vision and roadmap
• Manage stakeholder relationships across the organization, ensuring effective communication and alignment on strategic priorities.
• Support development and vetting of multi-year business cases and priority setting for strategic initiatives
• Monitor budget-to-actuals and recommend course corrections
• Coordinate workforce and resourcing requests through intake, prioritization, and approval (Leadership Team, Human Resources, Finance) - ensuring healthy backlog management for the organization
• Prepare executive director’s communications including memos, talking points, and presentations.
• Develop visual representations of concepts and ideas appropriate for the audience

Senior IT Chief of Staff

• Manages business operations for VP and program leadership team to ensure the function runs efficiently and effectively
• Works closely with the functional VP to enable outcomes in the areas of planning, execution, communication and operations of the organization
• Anticipates the needs of the VP for scheduled events, presentations, discussions, and recurring processes; researches, prepares, socializes, and reviews materials as appropriate to the event
• Manages schedule autonomously to support the needs of the VP for scheduled events, presentations, discussions, and recurring processes; researches, prepares, socializes, and reviews materials as appropriate to the event
• Fields and completes emergent actions from the VP and other priority sources
• Prepares and coordinates key internal and external meetings to ensure that meetings are running efficiently and to ensure that meeting actions are tracked through to completion
• Coordinates commitments with internal and external stakeholders to fulfill strategies
• Coordinates across the BDS Engineering leadership team through strategic project management and supports operational efficiency of the organization
• Identifies internal challenges and opportunities for leadership team awareness
• Leads special projects and ensures coordination, implementation, and execution are successful on behalf of leadership
• Support in the development and execution of strategy, communications, and operating rhythm for the team
• Identifies risk and opportunities, develops mitigation planning
• Leads the analysis, execution, and continuous improvement of the management system
• Fosters effective working relationships with BDS Engineering leadership, functional partners, customer counterparts and is embedded into the business

Senior Business Integrator – Chief of Staff

• Act as second-in-command to the Head of Operations and backfill Plant Managers as needed
• Drive financial and operational KPIs across North America
• Leverage AI, analytics, dashboards, and visual tools to enable insight-driven decisions
• Lead Operational Excellence initiatives using Lean, Engineering, and Project Management methodologies
• Translate ambiguous challenges into actionable solutions
• Support budgeting, monthly performance reviews, and variance mitigation
• Coordinate strategic initiatives including mergers and acquisitions
• Influence cross-functional teams to share best practices and drive sustainable improvements
• Champion change management and culture-building aligned to a 100% Safe Everywhere mindset
• Represent RHI Magnesita North America at internal and external forums

Chief of Staff – Operations

Head of OPS NAM – Chief of Staff

• Own and aggressively manage the CEO’s calendar, inbox, and daily flow
• Filter, prioritize, and respond to inbound communications on behalf of the CEO when appropriate
• Ensure Barrett is consistently focused on highest-impact work
• Act as a gatekeeper, balancing accessibility with protection of time and attention
• Prepare the CEO for all meetings with clear context, objectives, and desired outcomes
• Manage and organize email communications, follow-ups, and key correspondence
• Draft, refine, and send communications on behalf of the CEO
• Ensure all commitments, decisions, and action items are captured and executed
• Maintain a clear system for tracking priorities, stakeholders, and ongoing workstreams
• Manage and occasionally lead key projects directly tied to the CEO’s priorities
• Translate Barrett’s ideas into structured plans, timelines, and deliverables
• Drive execution by coordinating across teams and holding stakeholders accountable
• Identify bottlenecks and ensure consistent forward progress
• Proactively identify risks, gaps, and opportunities before they surface
• Anticipate the CEO’s needs across both business and operational contexts
• Bring structure and solutions to ambiguous or fast-moving situations
• Operate with a strong bias toward action and ownership
• Reinforce a culture of accountability, responsiveness, and high performance
• Model professionalism, discretion, and sound judgment
• Increase the overall effectiveness of the leadership team by improving CEO access and clarity
• Act as a trusted, confidential partner to the CEO

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