Billing Specialist

• Review shipment files to ensure all billable charges, vendor costs, and customer invoices are complete and accurate.
• Validate operational costs, reconcile discrepancies, and resolve billing issues with Operations, Finance, vendors, and customers.
• Monitor shipment profitability and identify opportunities to improve revenue capture and gross profit.
• Investigate low-margin or negative-margin shipments and assist with corrective actions.
• Support month-end close activities through shipment-level cost validation, accruals, and financial reconciliation.
• Review vendor invoices and customer billings to ensure compliance with agreed pricing and company procedures.
• Assist in reducing billing disputes, credit notes, write-offs, and revenue leakage through proactive file reviews.
• Prepare regular reports on revenue, billing accuracy, profitability, and operational performance for branch leadership.
• Analyze trends and identify opportunities to improve financial accuracy and operational efficiency.
• Maintain accurate records and ensure compliance with internal financial controls and billing standards.
• Collaborate with Operations, Finance, and Commercial teams to resolve issues and support continuous process improvements.
• Perform other duties and special projects as assigned.

Revenue & Billing Analyst

• Reconcile bed utilization charts with billing spreadsheets to ensure accuracy and consistency.
• Run eligibility verifications (EMEVS) for potential outpatient admissions and communicate funding information to admissions staff.
• Verify insurance eligibility and update client insurance information within KIPU as needed.
• Conduct monthly eligibility checks for all outpatient clients and update records accordingly.
• Identify and communicate changes in client funding sources.
• Maintain and update outpatient billing spreadsheets on a weekly basis using attendance records.
• Track outpatient authorizations and notify counselors of upcoming authorization expirations.
• Add Vivitrol services to appropriate Fee-for-Service authorizations.
• Prepare and submit outpatient Medicaid and Fee-for-Service claims.
• Reconcile Medicaid and Fee-for-Service payments and correct billing discrepancies.
• Post Medicaid remittance payments to utilization tracking spreadsheets.
• Assist with back-billing of Medicaid claims as needed.
• Process and track state-funded Uber transportation reimbursements.
• Generate and send client deductible and co-payment invoices.
• Provide billing coverage for Detox and Residential Billing Specialists during absences.
• Maintain confidentiality and compliance with all HIPAA, state, federal, and organizational requirements.
• Perform other duties as assigned.

Billing Coordinator

• Perform billing and accounts receivable functions by working collaboratively with Support Specialists, consulting staff, and other associates to support the enterprise’s initiatives.
• Assist with project management and train other associates.
• The Billing Operations Specialist is responsible for delivering timely and accurate client billing across the enterprise.
• This role supports accounts receivable, billing quality assurance, and invoice processing, while also providing secondary operational support for associates that may include, but is not limited to, travel and associate expense operations, scheduling, and client team support on various administrative client matters.
• Working closely with the Revenue Operations and Systems Manager, this position partners with Finance, HR, IT, consulting staff, and client teams to ensure billing accuracy, maintain policy compliance, and identify process improvements.
• The Specialist also contributes to documentation, training, and project management activities to enhance enterprise-wide financial operations.
• Conduct monthly billing QA reporting, including pre-bill adjustments, mark-ups, invoice consolidations, addition of value-added fees and data charges.
• Analyze client work in progress (WIP), prepare and format invoices, coordinate approvals and finalize or reinstate when needed.
• Work with consultants to modify invoice details, enter new clients and project codes, and maintain accuracy and compliance with contract specifications.
• Assist client teams with accurate capture and approval of billable time and expenses.
• Submit finalized invoices by auto e-bill or client-specific portals, ensuring write-offs are properly documented and approved.
• Monitor accounts receivable balances, aged receivables and WIP; resolve billing issues and client inquiries.
• Maintain accurate client billing information updating in coordination with associates and client teams.
• Serve as a subject matter expert on the enterprise’s billing process and related software.
• Continually identify and implement process improvements in billing, time tracking, and travel expense workflows in collaboration with Shared Services departments and business unit leaders.
• Process or serve as a backup for staff record updates (new hires, role changes, permissions) in coordination with HR.
• Help maintain system integrity and assist with upgrades, integrations, and administration of billing, timekeeping, and expense management platforms.
• Assist with project management activities in support of Finance and Operations initiatives, and support travel coordinators with expense submissions.
• Train associates and consulting staff on billing and expense procedures, systems, and best practices.
• Support administration of the organization’s T&E policy by reviewing and monitoring expense submissions and corporate card activity, ensuring compliance with IRS and internal guidelines, and escalating policy exceptions as needed.
• Contribute to internal communications, documentation, and knowledge sharing to ensure consistency across teams.
• Manage special projects, provide subject matter expertise, and train or mentor other billing support staff.
• Interact with department leaders, consultants, or other associates to troubleshoot complex issues.
• Reissue approved reinstated invoices when changes are required.
• Assist with creating and maintaining documentation of procedures regularly to ensure they are up to date and accurate.

Billing Operations Specialist

• Supports the complete and timely collection of revenue for assigned groups by performing accurate coding and entry of patient and charge information into the billing system.
• Tracks all high dollar claims from charge entry to payment and resolves complex carrier issues.
• Actively follows up on outstanding complex claims/or charges.
• Reviews and resolves complex issues that result in payer denials, including appeals, coding corrections, medically necessity rules and other related functions.
• Assists the auditor in reviewing notes for medical necessity.
• Works with the authorization department to resolve authorization issues with complex procedures.
• Runs and maintains tracking logs to track complex high dollar procedures and report the results to the billing department management team.
• Contacts the various Provider Service Representatives to resolve repetitive payment issues.
• Acts as a resource for the Billing Staff for complex issues.
• Analyzes and resolves billing issues, keeping A/R to no more than 10% over 60 days.
• Processes daily correspondence, claim status, handle denials, appeals and re-bills.
• Answers billing questions and inquiries from patients and internal staff.
• Updates patient files with address changes, contact information changes, etc., as needed.
• Reviews all policy changes on a regular basis and informs supervisor and charge entry specialist of such changes.
• Efficiently navigates assigned insurance companies' proprietary websites to find policies, research payments, etc.
• Keeps supervisor apprised of matters regarding accounts receivable.
• Responds to requests from billing company in a timely fashion.
• Researches denials and submits correct claims/medical documentation.
• Reviews and manages claims within the work dashboard hold buckets for resolution.
• Creates, maintains and updates reports, as directed.
• Exercises confidentiality in all areas, abiding by HIPAA rules and regulations.
• Helps train new revenue cycle staff.
• Collects and reviews end of day reports.
• Checks work e-mail on a regular basis throughout the workday.
• Participates in and completes all required trainings and in-services.
• Performs other duties as assigned.

Billing Specialist II

• Perform timely follow-up on outstanding insurance claims and unpaid accounts
• Investigate and resolve claim denials, rejections, and underpayments
• Post insurance and patient payments accurately and reconcile discrepancies
• Identify trends in denials or payment issues and escalate as needed
• Work aging reports and prioritize accounts based on timely filing and payer guidelines
• Communicate with insurance companies to obtain claim status, reprocess claims, or correct errors
• Submit corrected claims, appeals, and supporting documentation as needed
• Collaborate with coding and front-end teams to resolve billing issues at the source
• Maintain accurate account documentation and follow-up notes in the system

• Review and enter changes to bims in accounting program to ensure invoices are rendered according to client requirements.
• Prepare electronic invoices using LEDES files, supporting documentation and ensure successful submissions via designated electronic billing systems.
• Maintain billing information and special instructions in accounting database.
• Create new matters in electronic billing systems.
• Monitor and submit case budgets in electronic billing systems.
• Monitor and submit timekeeper billing rates and staffing plans in electronic billing systems.
• Respond to various billing/appeal/deductions related inquiries.
• Retrieve invoice, deduction, and appeal backup from various electronic billing systems.
• Provide attorneys with detailed analysis of deductions.
• Monitor appeal due dates, follow up for responses and submit appeals timely.
• Assisting with reporting and special projects as needed.

• Interacts with customers regularly to ensure accurate and timely billing
• Reviews and validates pricing and terms of service agreements and purchase orders
• Responsible for entering and updating service agreement billing and terms in custom operating system
• Handles routine dispute resolution and resolves all internal and customer inquiries through phone, email and customer ticketing system in a timely manner; escalates unresolved issues to Lead or Supervisor
• Retrieves and enters meter reads; retrieves purchase orders for contract renewal
• Responsible for manual billing of contracts with CFS. Ensures payments are booked correctly. Complete more complex reporting required by the accounts
• Coordinates data flow between CFS and Canon USA; reviews and tracks insourcing payments
• Upgrades quotes for Sales
• Facilitates all Waive Requests from CFS
• Processes contract termination at End of Life; processes and enters all lease addendums and modifications
• Processes manual billing for Professional Services, chargeable supplies, labor costs, and other provider billing
• Advises Collections on cash or credit application to ensure accurate open receivables
• Works to ensure billing format matches master agreement, (when appropriate) and provides custom reporting when necessary
• Reconciles all customer billing with open receivables to ensure customer receives all billing from multiple departments correctly
• Enters and uploads invoices to third party portals

Billing Specialist jobs in New Jersey

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Revenue & Billing Analyst

Billing Coordinator

Billing Operations Specialist

Billing Specialist II

Billing Coordinator

Billing Coordinator

Billing Representative