Administrative Assistant

• Provide administrative support for day-to-day activities, including calendar management, meeting coordination, and scheduling support.
• Prioritize incoming requests and help resolve scheduling conflicts in a timely and professional manner.
• Manage travel and travel associated planning and arrangements
• Provide effective support with the preparation, execution and follow-up of meetings
• Plan and organize internal & customer special events
• Coordinate meetings including staff meetings, special events, training, and workshops which includes creating the agenda, making travel arrangements, preparing, and disseminating meeting materials and information
• Support daily operations with use of administrative tools & other general tools.
• Drive improvement and implementation of administrative processes and routines
• Partner, network, and communicate effectively with other assistants within and outside the organization

• Support company operations by maintaining office systems and supervising staff, bookings and organizing meetings
• Maintain office services by organizing office operations and procedures, preparing payment transfers, managing correspondence, designing filing systems, reviewing and approving supply requisitions
• Define procedures for record management
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Provide updates on scheduled meetings and important events
• Participate in budget preparation, expenditure scheduling and other financial operations

Office Manager

• Preparation of settlements of transport costs
• Verification of the correctness of subcontractors' invoices
• Preparation of cost settlements with company branches
• Handling income settlements
• Completion and distribution of transport documents, including customs documents
• Cooperation with subcontractors in the field of transport services
• Contact with internal and external customers
• Scanning of documents, preparation of reports and indicators

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