Administrative Specialist

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Administrative Specialist handling transport cost settlements and documentation in a logistics company. Collaborating with subcontractors and internal customers, ensuring accuracy and compliance in financial processes.

Posted 5/5/2026full-timeWroclaw • 🇵🇱 PolandMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Preparation of settlements of transport costs
Verification of the correctness of subcontractors' invoices
Preparation of cost settlements with company branches
Handling income settlements
Completion and distribution of transport documents, including customs documents
Cooperation with subcontractors in the field of transport services
Contact with internal and external customers
Scanning of documents, preparation of reports and indicators

Requirements

What you’ll need

Experience in office work
Ability to use MS Office package in practice (in particular Outlook and Excel)
Ability to work with numbers
Accuracy and good organization of work
Engagement in the duties you perform
Willingness to develop and learn in the field of road transport
Ability to cooperate effectively within a team
Knowledge of Polish language
Knowledge of English language will be an advantage

Benefits

Comp & perks

Employment contract
Comprehensive onboarding program
Internal training catalogue
Possibility to implement new ideas
Sports card
Private medical care
Group insurance
Sharing the costs of English course
Bonus payment system
Holiday bonuses
Employee referral program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

cost settlementsinvoice verificationdocument scanningreport preparationtransport document handlingcustoms document preparationnumerical analysis

Soft Skills

accuracyorganizational skillsengagementteam cooperationwillingness to learn