Administrative Assistant

Vonage

Administrative Assistant supporting executives at Vonage by managing schedules and communications. Ensuring smooth operations to enhance productivity and organizational alignment.

Posted 5/12/2026full-timeWrocław • 🇵🇱 PolandJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Provide administrative support for day-to-day activities, including calendar management, meeting coordination, and scheduling support.
Prioritize incoming requests and help resolve scheduling conflicts in a timely and professional manner.
Manage travel and travel associated planning and arrangements
Provide effective support with the preparation, execution and follow-up of meetings
Plan and organize internal & customer special events
Coordinate meetings including staff meetings, special events, training, and workshops which includes creating the agenda, making travel arrangements, preparing, and disseminating meeting materials and information
Support daily operations with use of administrative tools & other general tools.
Drive improvement and implementation of administrative processes and routines
Partner, network, and communicate effectively with other assistants within and outside the organization

Requirements

What you’ll need

2-4 years of experience working in a large, international corporate environment
2-4 years of relevant experience as an Executive Assistant, Project Management or Office Manager type experience required.
Experience with arrangement of complex schedules, time management and logistics
Self-driven professional with the ability to manage through ambiguity, and independently run activities with minimal supervision
Strong problem-solving skills, with a strong focus on structure and execution
Strong work ethic and able to maintain a high level of confidentiality
High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, customers and community leaders
Excellent communication skills and executive presence

Benefits

Comp & perks

Unlimited discretionary time off
Tuition reimbursement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationscheduling supporttravel planningevent planningagenda creationlogistics managementadministrative processestime managementproblem-solving

Soft Skills

self-drivenability to manage ambiguityindependentstrong work ethicconfidentialityprofessionalismcommunication skillsexecutive presenceinterpersonal skillsnetworking