Accounts Payable

• Review vendor invoices and client charges (disbursements) and enter into the Firm's accounting system.
• Cross-reference client disbursement submissions with relevant billing guidelines to determine appropriate process.
• Process weekly payment runs including ACH, Wire batch, and check payments.
• Review check requests and travel expenses submitted via Chrome River.
• Make sure all support documentation is attached to each voucher in the accounting system.
• Provide back-up as required.
• Vendor set-up and maintenance.
• Perform various clerical tasks as required.
• Assisting with special projects as needed.

Accounts Payable Coordinator

• Process accounts payable, including invoice entry, coding, and approval workflows
• Manage vendor setup and maintenance, including W-9s, certificates of insurance (COIs), and required compliance documentation
• Maintain organized vendor records and support a standardized vendor onboarding process
• Process time-sensitive payments, including permits and regulatory-related expenses
• Manage vendor portals and recurring payment schedules
• Monitor AP workflows and identify opportunities for improved efficiency and internal controls
• Monitor accounts receivable balances and assist with collections follow-up and reporting
• Work with project managers and technical staff to resolve billing questions and discrepancies
• Support client invoicing and billing processes, ensuring accuracy and timely submission
• Support improvements to AR tracking and reporting tools

Accounts Payable/Accounts Receivable Specialist

• Receive, review, verify, and process vendor invoices for accuracy, proper authorization, matching to purchase orders/receipts (3-way match), and correct coding to general ledger accounts/cost centers.
• Enter and upload invoices into accounting/ERP software (Microsoft Dynamics).
• Prepare and process payments via check, ACH, wire transfer, credit card, or other methods while avoiding late fees.
• Monitor payment schedules, track due dates, and manage aging payables to optimize cash flow.
• Reconcile vendor statements, resolve discrepancies, research invoice/payment issues, and handle vendor inquiries professionally.
• Research and resolve purchase order, contract, invoice, or payment discrepancies and documentation issues.
• Maintain organized records of invoices, purchase orders, approvals, payments, and related documentation (physical and digital filing/archiving).
• Assist with month-end closing procedures, including AP accruals, journal entries, and sub-ledger to general ledger reconciliations.
• Calculate and report sales/use tax on paid invoices as required; prepare related filings.
• Prepare and issue 1099 forms or similar tax reporting documents annually.
• Provide supporting documentation for internal/external audits and ensure adherence to company policies, GAAP/internal controls, and fraud prevention measures.
• Identify and monitor opportunities for process improvements.
• Communicate effectively with vendors, department heads, and procurement teams regarding payment status, invoice issues, or required approvals.
• Perform ad-hoc projects, data analysis, and support for accounting team initiatives as assigned.

• Responsible for efficiently processing various types of accounts payable transactions in accordance with the Accounts Payable Policies
• Meet processing quantity and quality objectives as set by the AP Manager
• Prepare payment batches as needed
• Maintain an understanding of internal controls and their importance for the position
• Maintain and update substantial Accounting files, documents, records, and reports as needed
• Assist with ad hoc reporting requests as needed

Accounts Payable Associate I

• Build, develop, and lead a high-performing Accounts Payable team.
• Own and manage the full accounts payable lifecycle, including purchase orders, invoices, disbursements, and employee expense reimbursements.
• Ensure timely, accurate processing of high-volume transactions while maintaining strong internal controls.
• Review and approve invoices for proper coding, documentation, and alignment with Delegation of Authority requirements.
• Oversee vendor management processes, including onboarding and maintenance of accurate vendor records.
• Lead payment operations across various payment methods, ensuring security and compliance.
• Partner with internal stakeholders to improve coding accuracy and streamline workflows.
• Act as the primary point of escalation for vendor inquiries and discrepancies.
• System owner for expense reimbursement platform, Emburse.

Accounts Payable Manager

• Responsible for efficiently processing various types of accounts payable transactions in accordance with the Accounts Payable Policies
• Meet processing quantity and quality objectives as set by the AP Manager
• Prepare payment batches as needed
• Maintain an understanding of internal controls and their importance for the position
• Possess an understanding of Form 1099 reporting requirements and be knowledgeable of basic sales and use tax requirement for the states we operate in
• Support the AP Manager with the escheatment process for un-cashed checks
• Responsible for responding to vendor inquiries and maintaining accurate vendor records
• Research and resolve internal and external inquiries and communicate the findings and any required actions to the appropriate persons in a timely and complete manner
• Maintain and update substantial Accounting files, documents, records, and reports as needed
• Assist with ad hoc reporting requests as needed

• Oversee the timely and accurate processing of invoices and payments, ensuring adherence and enforcement of the established policies, including PO requirements and 3-way matching (PO, receipt, invoice)
• Collaborate with business units to ensure timely goods receipts and accurate invoice processing
• Review open PO and goods receipt and spend reports to identify and resolve process breakdowns
• Develop and enforce standard vendor payment terms (targeting Net 60) and drive compliance
• Drive initiatives to transition vendors from check payments to ACH and other electronic methods
• Own and drive improvements in Days Payable Outstanding (DPO) and overall working capital performance
• Prepare and manage weekly disbursement plans, short- and long-term cash flow forecasting including clear variance analysis versus forecast
• Provide leadership and oversight to the offshore AP team, including performance management, KPI tracking, and continuous improvement across the organization
• Drive continuous improvement within SAP S/4HANA and related systems to streamline workflows and eliminate inefficiencies
• Develop and maintain AP dashboards and KPIs and reporting packages, including invoice cycle time, automation rates, on-time payments, and exception trends
• Proactively identify risks and opportunities to improve financial and operational performance
• Oversee vendor master data governance and mitigate risks related to fraud and duplicate payments
• Ensure timely and accurate filing of 1099s and other regulatory requirements
• Support internal and external audits, ensuring timely and accurate responses

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