Accounts Payable

• Daily Accounts Payable Operations & Database Maintenance
• Database Accuracy: Review and maintain the CTO cost database regularly to ensure all data is accurate and up to date.
• Cost Tracking: Support the team in updating and tracking additional cargo handling costs.
• Data Management & Reporting
• Process Standardization: Standardize the folder structure, renaming conventions, and content within the shared Accounts Payable folder for all AOCs to ensure it is user-friendly for external parties and auditors.
• Invoice Verification & Compliance
• Auditing: Assist in verifying invoices related to cargo ground handling costs.
• Compliance: Ensure all processed invoices match contractual agreements and internal financial policies.
• Ad-Hoc Projects: Support the AP team with administrative tasks and special projects as needed.

Intern, Accounts Payable – Ops

• The Accounts Payable Specialist will be responsible for managing daily AP functions, ensuring timely and accurate processing.
• The role involves in invoices, claims processing, payment processing, reports and reconciliation, and other ad hoc requests related to accounts payable.
• This role will be working closely within internal team and country finance to resolve discrepancies.
• Validate vendor invoice.
• Ensure proper recognition of expenses i.e. in accordance to IFRS.
• Provide clear description on nature of expenditure.
• Ensure all supporting documents / receipts are in order, compliance to company policy.
• Validate claim amount against receipts.
• Prepare batch payment proposal to local finance for their review.
• Local finance to revert to P2P on the final list of payment to be paid.
• Execute host-to-host payment (Run interfacing file in SAP to banking portal).
• Seek payment authorization from respective approvers (Based on approval matrix).
• Execute payment through electronic banking via manual payment upload.
• Perform payment clearing in SAP.
• Generate accounts payable ageing report.
• Generate Goods Receipt (GR) / Invoice Receipt (IR) report.
• Prepare vendor reconciliations.
• Support all the closing activities in SAP.
• Respond and engage to all queries from all stakeholders.
• Identify and articulate improvement areas across processes.
• Involve in process implementation, automation and standardization of P2P activities.
• Standard Operation Procedure (SOP), Desktop Procedure (DTP) documentation preparations.
• To actively resolve bottlenecks (in close cooperation with the local finance).
• Create first alert to relevant parties (copy local finance) and to follow up issues until resolved.
• Knowledge sharing with team member.
• Download invoice from vendor service portal.

Accounts Payable Specialist

• Manage the end-to-end accounts payable process
• Ensure accurate and timely processing of invoices and payments in compliance with internal controls and regulatory requirements
• Process vendor invoices and employee expense claims accurately and timely
• Perform 3-way matching before processing payments
• Reconcile vendor statements and resolve discrepancies or disputes
• Liaise with internal departments and external vendors on payment-related queries
• Assist in month-end closing activities including AP aging reports and accruals
• Maintain proper filing and documentation for audit purposes
• Support process improvement initiatives to enhance AP efficiency

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