Accounts Payable

• Match the corresponding purchase orders/supporting documentation to incoming invoices in our ERP system
• Prepare monthly vendor statement reconciliation, investigate and follow-up on the queried and escalated items
• Prioritize the processing of non-FTM invoices, manually book and/or investigate further
• Notice opportunities for automation for invoice processing, identify issues and ask for support
• Provide excellent customer service by answering emails and incoming stakeholder calls within the agreed SLA
• Owner of the dedicated team KPIs
• Prepare daily/weekly/monthly workload allocation reports to the team
• Register recurring entries (AP DE team only)
• Actively act up on solving reoccurring issues and perform root cause analysis and come up with action plan and follow up
• Drive AP related projects
• Be able to handle complex portfolio and perform complex tasks as and when escalation tasks assigned
• Train, coach team members to improve and achieve high quality service
• Take part in control & monitoring processes
• Assist in yearly Audit tasks
• Understand the AP objectives and the impact of own actions on them

Accounts Payable Analyst, English Speaking

• Processing incoming invoices from our vendors through IFF’s workflow systems with accuracy and efficiency.
• Matching invoices to Purchase orders with IFF’s system.
• Handling invoice verifying in the process directory.
• Partnering with internal teams and vendors for issue resolution.
• Validating for completeness and accuracy, including ensuring proper approvals.
• Support the prioritizing of invoices.

Accounts Payable Intern

• Validate incoming invoices, prepare the related reports
• Distribute daily validation workload and proactively report any delays or system issues
• Match the corresponding purchase orders/supporting documentation to incoming invoices.
• Prioritize the processing of non-FTM invoices, manually book and/or investigate further
• Notice opportunities for automation for invoice processing, identify issues and ask for support
• Handle more sensitive portfolio (e.g. fleet, upload files, property-utility vendors)
• Prepare monthly vendor statement reconciliation, investigate and follow-up on the queried and escalated items
• Provide good customer service by answering portfolio related emails and incoming stakeholder calls within the agreed SLA
• Ensure proper issue resolution based on the documented requirements
• Carry out invoice processing as per the appropriate accounting standards
• Use initiative to prepare and maintain own portfolio-related documentation
• Active participation in process improvement projects
• Understand the AP objectives and the impact of own actions on them
• Complete all AP core trainings and successfully achieve the agreed target on the probation end test
• Collaborate and communicate efficiently with peers and stakeholders to ensure targets are achieved

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