Accountant

• Process vendor invoices accurately and promptly, ensuring proper approvals and coding.
• Verify that all expenditures are properly authorized and supported with appropriate documentation.
• Record and reconcile incoming payments, including grant reimbursements, donor contributions, and other receivables.
• Prepare journal entries, adjusting entries, and closing entries as needed.
• Provide accurate schedules and reconciliations to auditors and management as requested.
• Ensure all accounting activities and records comply with S. Generally Accepted Accounting Principles (GAAP).

Staff Accountant II

• Responsible for capturing, analyzing, forecasting, revenues, costs, assets and liabilities associated with specific projects.
• Prepare projects in a timely and accurate monthly, quarterly and annual manner.
• Review with project teams the monthly project statements to ensure costs and results are properly reflected, noting substantial variances from budget.
• Prepare monthly journal entries for project revenues, expenses, accruals, and related account analyses to complete the monthly close on a timely basis.
• Assist with the completion of monthly management reports, including Flash reporting and business monthly reviews by providing timely, accurate detailed accounting records as it relates to projects and at the consolidated level.
• Provides assistance and a resource for accounts payable to ensure costs are properly classified by project.
• Fully support the annual audit with project data reports.

Senior Project Accountant

• Own and support components of the monthly, quarterly, and annual close processes
• Prepare and review journal entries, account reconciliations, and supporting analyses
• Reconcile subledger activity to general ledger balances, ensuring accuracy and completeness
• Perform detailed variance analysis on balance sheet and income statement accounts, identifying drivers and providing clear explanations
• Prepare and coordinate financial reporting deliverables for management, segment, and corporate reporting
• Post payroll-related journal entries in NetSuite and ensure alignment with payroll reporting and controls
• Support general ledger accounting by preparing documentation and audit-ready support for transactions
• Maintain and enhance documentation of accounting processes and ensure adherence to internal controls and company policies
• Partner with Finance and cross-functional teams to identify opportunities for process improvements and operational efficiencies
• Assist with ad hoc reporting, analysis, and special projects as needed

Senior Accountant

• Select and build out our accounting infrastructure.
• Lead the migration of bookkeeping records from an external provider to an in-house system, encompassing data migration, process mapping, internal controls implementation and user training.
• Maintain accurate general ledger activity for 501(c)(3) and 501(c)(4) entities (journal entries, reconciliations, allocations, depreciation schedule)
• Conduct monthly and year-end close: accruals, prepaid/deferral schedules, balance sheet reconciliations, variance support
• Manage and process accounts payable and employee reimbursements; ensure proper coding to entity, program, and function
• Manage accounts receivable and cash receipts (donations, sponsorships, membership revenue, invoices)
• Track and reconcile restricted and unrestricted funds (as applicable), including grant budgets and reporting support
• Implement intercompany / inter-entity allocations (shared costs, payroll allocations, vendor splits) and maintain documentation
• Prepare schedules and documentation for annual audit/review
• Prepare various compliance and transparency documentation including Form 990, 5500, BRA-25, 1042-S (in coordination with external tax preparers where relevant)
• Assist with functional expense reporting (Program, Management & General, Fundraising) and documentation
• Support payroll accounting (posting payroll entries, benefits, taxes) and related reconciliations
• Maintain strong internal controls and improve accounting workflows (policies, approvals, documentation)

Staff Accountant

• Responsible for overall timely and accurate invoicing
• Review and preparation of draft invoices to distribute to Project Managers
• Meet with Project Managers to review draft invoices and discuss project status
• Conduct monthly audits to ensure project financials are accurately stated in accounting system
• Maintain budgets and manage deferred revenue

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