Executive Assistant

Zurich Insurance

Executive Assistant supporting Senior Management at Zurich Canada. Responsible for high-level administrative support and driving strategic priorities in a collaborative environment.

Posted 4/25/2026full-timeCalgary • 🇨🇦 CanadaMid-LevelSenior💰 CA$65,000 - CA$85,000 per yearWebsite

About the role

Key responsibilities & impact

Deliver confidential and high-quality administrative support to members of Senior Management
Organize and prioritize daily tasks, ensuring work is completed accurately and on time
Welcome and direct internal and external stakeholders
Answer and screen phone calls, manage simple email responses, and support clear communication for leadership
Compose routine and non-routine correspondence based on notes or instructions
Process incoming mail, ensuring it reaches the right people promptly
Schedule and coordinate meetings, appointments, and business activities
Manage office supplies and organize travel logistics using Zurich’s internal procurement tools
Prepare expense reports and handle payments for business expenses
Uphold compliance with legal and regulatory standards in daily operations
Access, process, and analyze data to support business decision-making
Identify and propose improvements to enhance business processes
Provide general clerical support and assist staff in processing transactions to meet service standards
Coordinate onboarding and offboarding activities for employees
Deliver reception and office support, creating an inviting workplace for visitors and team members

Requirements

What you’ll need

Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Administrative area OR
High School Diploma or Equivalent and 5+ years of experience in the Administrative area
Have experience in planning, organizing and scheduling work
Strong project management skills
Advanced Microsoft Office skills
Excellent written and verbal communication skills

Benefits

Comp & perks

Comprehensive health/benefits plan with varying levels of coverage
A minimum of four weeks of vacation per year
Four personal days per year
Access to a comprehensive range of training and development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementadministrative supportdata analysisexpense reportingschedulingcorrespondence compositionclerical supportprocurementcomplianceoffice management

Soft Skills

organizationprioritizationcommunicationinterpersonal skillsproblem-solvingattention to detailtime managementcustomer serviceteam collaborationadaptability

Certifications

Zurich Certified Insurance ApprenticeAssociate Degree