Office Manager

Zurich Insurance

Office Manager overseeing office operations at Zurich in Warsaw. Coordinating administration, supporting HR processes, and ensuring efficient functioning of the office.

Posted 4/11/2026full-timeWarsaw • 🇵🇱 PolandMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Organize and coordinate daily office operations and procedures, ensuring efficient and smooth functioning of the office.
Manage office resources and collaborate with suppliers and service providers.
Support procurement processes, including coordination of orders, documentation, and cooperation with vendors.
Maintain, organize, and archive office documentation (contracts, NDAs, orders, offers) in line with Group requirements and local regulations.
Actively resolve issues and operational challenges reported by office employees and business partners.
Support the organization of internal events, meetings with business partners, conferences, and workshops.
Organize and coordinate guest visits, including international guests.
Manage and coordinate the onboarding process for new employees, ensuring a smooth introduction to the office and company environment.
Collaborate closely with the HR department and external HR service providers.
Coordinate medical examinations and occupational health and safety (OHS) training.
Maintain records related to working time, vacation, and sick leave.
Provide administrative support to management, including calendar coordination and operational matters.
Support the preparation of reports and presentations for management and headquarters.
Perform additional administrative and organizational tasks related to the current needs of the office.

Requirements

What you’ll need

Previous experience in an Office Manager, Administration Manager, Senior Office Coordinator, or similar role.
Strong organizational and planning skills with the ability to manage multiple priorities and stakeholders.
High attention to detail and a proactive, solution–oriented approach.
Experience in coordinating office operations, suppliers, and service providers.
Experience supporting HR-related administrative processes (onboarding, working time records, cooperation with HR providers).
Strong communication and interpersonal skills.
Good knowledge of English (daily communication in an international environment).
Good working knowledge of MS Office (Outlook, Word, Excel, PowerPoint).
Experience working in a corporate or international environment (preferred).

Benefits

Comp & perks

Private medical care
Life insurance
Stationary work with the possibility of occasional remote work
Flexible working time
Integration events
No dress code
Annual bonus
Competitive salary
Learning & development programs
Friendly and collaborative working atmosphere

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office operations coordinationprocurement processesdocumentation managementreport preparationpresentation preparationonboarding processesworking time records managementoccupational health and safety (OHS) training coordination

Soft Skills

organizational skillsplanning skillsattention to detailproactive approachsolution-oriented mindsetcommunication skillsinterpersonal skills