Office Manager
Zurich Insurance
full-time
Posted on:
Location Type: Office
Location: Warsaw • Poland
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About the role
- Organize and coordinate daily office operations and procedures, ensuring efficient and smooth functioning of the office.
- Manage office resources and collaborate with suppliers and service providers.
- Support procurement processes, including coordination of orders, documentation, and cooperation with vendors.
- Maintain, organize, and archive office documentation (contracts, NDAs, orders, offers) in line with Group requirements and local regulations.
- Actively resolve issues and operational challenges reported by office employees and business partners.
- Support the organization of internal events, meetings with business partners, conferences, and workshops.
- Organize and coordinate guest visits, including international guests.
- Manage and coordinate the onboarding process for new employees, ensuring a smooth introduction to the office and company environment.
- Collaborate closely with the HR department and external HR service providers.
- Coordinate medical examinations and occupational health and safety (OHS) training.
- Maintain records related to working time, vacation, and sick leave.
- Provide administrative support to management, including calendar coordination and operational matters.
- Support the preparation of reports and presentations for management and headquarters.
- Perform additional administrative and organizational tasks related to the current needs of the office.
Requirements
- Previous experience in an Office Manager, Administration Manager, Senior Office Coordinator, or similar role.
- Strong organizational and planning skills with the ability to manage multiple priorities and stakeholders.
- High attention to detail and a proactive, solution–oriented approach.
- Experience in coordinating office operations, suppliers, and service providers.
- Experience supporting HR-related administrative processes (onboarding, working time records, cooperation with HR providers).
- Strong communication and interpersonal skills.
- Good knowledge of English (daily communication in an international environment).
- Good working knowledge of MS Office (Outlook, Word, Excel, PowerPoint).
- Experience working in a corporate or international environment (preferred).
Benefits
- Private medical care
- Life insurance
- Stationary work with the possibility of occasional remote work
- Flexible working time
- Integration events
- No dress code
- Annual bonus
- Competitive salary
- Learning & development programs
- Friendly and collaborative working atmosphere
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office operations coordinationprocurement processesdocumentation managementreport preparationpresentation preparationonboarding processesworking time records managementoccupational health and safety (OHS) training coordination
Soft Skills
organizational skillsplanning skillsattention to detailproactive approachsolution-oriented mindsetcommunication skillsinterpersonal skills