Zurich Insurance

Office Administrator

Zurich Insurance

full-time

Posted on:

Location Type: Office

Location: Warsaw • Poland

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Provide professional reception services, acting as the first point of contact for visitors, employees, and external partners.
  • Coordinate incoming and outgoing correspondence, including letters and courier services
  • Order and manage office supplies, such as office materials, coffee, and other consumables.
  • Carry out administrative tasks related to the current operational needs of the office.
  • Coordinate business travel arrangements, including booking transportation and accommodation in line with Zurich travel policies.
  • Support the organization of office events and offsite events in Poland, including logistical coordination and cooperation with vendors.
  • Collaborate with the Underwriting team in the preparation and verification of settlements with business partners.
  • Assist in preparing documents and administrative materials for other departments as required.
  • Provide reliable administrative support to facilitate effective cross‑departmental cooperation.

Requirements

  • Previous experience in an Office Administrator, Office Coordinator, Office Assistant, or similar administrative role.
  • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
  • High attention to detail and a proactive, service-oriented approach.
  • Experience coordinating business travel and office or team events.
  • Strong communication and interpersonal skills.
  • Good knowledge of English (daily communication in an international environment)
  • Good working knowledge of MS Office (Outlook, Word, Excel)
  • Previous exposure to supporting business, finance, or underwriting teams.
Benefits
  • Private medical care
  • Life Insurance
  • Stationary work with the possibility of occasional remote work
  • Integration events
  • No dress code
  • Annual Bonus
  • Competitive Salary
  • Learning & Development Programs
  • Friendly and collaborative working atmosphere
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative tasksbusiness travel coordinationevent coordinationdocument preparationsettlement verification
Soft Skills
organizational skillsattention to detailproactive approachservice-orientedcommunication skillsinterpersonal skills