Office Administrator

Zurich Insurance

Office Administrator ensuring smooth and efficient daily operations at Zurich's Warsaw office. Providing reception and administrative support, coordinating travel, and managing office logistics.

Posted 4/11/2026full-timeWarsaw • 🇵🇱 PolandMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide professional reception services, acting as the first point of contact for visitors, employees, and external partners.
Coordinate incoming and outgoing correspondence, including letters and courier services
Order and manage office supplies, such as office materials, coffee, and other consumables.
Carry out administrative tasks related to the current operational needs of the office.
Coordinate business travel arrangements, including booking transportation and accommodation in line with Zurich travel policies.
Support the organization of office events and offsite events in Poland, including logistical coordination and cooperation with vendors.
Collaborate with the Underwriting team in the preparation and verification of settlements with business partners.
Assist in preparing documents and administrative materials for other departments as required.
Provide reliable administrative support to facilitate effective cross‑departmental cooperation.

Requirements

What you’ll need

Previous experience in an Office Administrator, Office Coordinator, Office Assistant, or similar administrative role.
Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
High attention to detail and a proactive, service-oriented approach.
Experience coordinating business travel and office or team events.
Strong communication and interpersonal skills.
Good knowledge of English (daily communication in an international environment)
Good working knowledge of MS Office (Outlook, Word, Excel)
Previous exposure to supporting business, finance, or underwriting teams.

Benefits

Comp & perks

Private medical care
Life Insurance
Stationary work with the possibility of occasional remote work
Integration events
No dress code
Annual Bonus
Competitive Salary
Learning & Development Programs
Friendly and collaborative working atmosphere

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative tasksbusiness travel coordinationevent coordinationdocument preparationsettlement verification

Soft Skills

organizational skillsattention to detailproactive approachservice-orientedcommunication skillsinterpersonal skills