Practice Operations Coordinator

Zotec Partners

Practice Operations Coordinator supporting the Client Relationship organization at Zotec Partners. Facilitating physician onboarding, scheduling, and administrative support in a healthcare setting.

Posted 7/31/2026full-timeToledo • Ohio • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills to effectively coordinate physician schedules, support onboarding and compliance activities, and enhance client relationships. Proficient in managing documentation and financial processes while maintaining professionalism and confidentiality.

Highest-signal resume keywords

Healthcare ExperienceOrganizational SkillsCommunication SkillsClient Relationship ManagementGoogle Workspace Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Scheduling CoordinationOnboarding SupportCredentialingCompliance ActivitiesInvoice PreparationRecord MaintenanceOperational DocumentationProcess Improvement

Soft Skills

Relationship BuildingProblem SolvingProactive ApproachFlexibilityService-Oriented Mindset

Tools & Technologies

Google Workspace

Industry Keywords

HealthcareAdministrative SupportClient ServiceFinancial ProcessesProfessional Communication

About the role

Key responsibilities & impact

Coordinate physician and resident schedules, helping ensure seamless coverage and excellent support for our clients, providers, and hospital partners.
Support physician onboarding, credentialing, licensing, and compliance activities, playing a key role in helping providers successfully join and practice within the organization.
Manage Google Workspace resources, including shared drives, calendars, user access, and team documentation to support efficient day-to-day operations and collaboration.
Partner with billing and finance teams to prepare and track invoices, maintain records, and support accurate and timely financial processes.
Build strong relationships with physicians, clients, hospital administrators, vendors, and internal teams by providing responsive, professional support and problem-solving.
Coordinate meetings, candidate visits, physician events, and other engagement activities that strengthen provider and client relationships.
Support recruiting and marketing initiatives through candidate outreach, interview coordination, and maintenance of professional communication and recruitment materials.
Maintain accurate records, reports, and operational documentation while ensuring information is organized, current, and accessible.
Identify opportunities to improve processes, enhance the provider experience, and contribute to operational excellence across the practice.
Contribute to special projects and team initiatives that support growth, collaboration, physician satisfaction, and client success.

Requirements

What you’ll need

Bachelor’s degree preferred; high school diploma or equivalent required.
Relevant experience in healthcare, business, client service, or administrative support.
Strong organizational skills with the ability to manage multiple priorities and follow through on details.
Excellent communication and relationship-building skills with a service-oriented mindset.
Comfort using common business technology and learning new systems.
Professionalism, sound judgment, and the ability to handle confidential information appropriately.
A proactive, flexible, and collaborative approach to supporting clients and team members.

Benefits

Comp & perks

health insurance
retirement plans
paid time off
flexible work arrangements
professional development