Zoetis

Administrative Associate

Zoetis

full-time

Posted on:

Location Type: Office

Location: Kalamazoo • Missouri • 🇺🇸 United States

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Job Level

JuniorMid-Level

About the role

  • Provide administrative support including training systems support and general administrative tasks
  • Schedule internal meetings and coordinate meeting resources, booking rooms and online/video conferencing details
  • Manage calendars, travel bookings, and expense reports for senior leaders
  • Arrange travel accommodations for visiting colleagues, consultants, speakers, and guests using corporate booking tools
  • Coordinate guest office accommodations and facility provisions for site visitors
  • Create PowerPoint presentations, meeting minutes, and technical reports as needed
  • Use electronic document management systems to format, edit, and manage documents, including version control, reviews, and signatures
  • Provide support to senior management, directors, and teams within VMRD; reports to Vice President, GASW
  • Prepare and track purchase orders, process invoices, and maintain departmental systems
  • Maintain and optimize document management systems, including SharePoint sites
  • Adhere to internal SOPs and regulatory requirements when completing assigned tasks
  • Provide administrative support for onboarding and offboarding of employees, contractors, and interns
  • Assist with interview coordination and logistics for candidates
  • Offer troubleshooting assistance and training to new hires and current staff
  • Provide back-up coverage for other administrative personnel during absences
  • Plan and coordinate special on-site and off-site meetings and events, including A/V, catering, tours, and activities
  • Chair or co-chair VMRD-sponsored events and champion continuous improvement efforts across VMRD

Requirements

  • High school diploma or equivalent
  • 2+ years of administrative experience, including executive support responsibilities
  • Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher)
  • BS degree or equivalent experience preferred
  • Capacity to learn new digital systems including learning management and document management systems
  • Ability to effectively plan and complete work in accordance with stated deadlines
  • Excellent written and verbal communication skills
  • Effective time management skills
  • Attention to detail to produce high quality work
  • Open to new ideas and ability to improve upon current processes
  • Adaptable to new work processes and new systems/technology
  • Must possess or obtain authorization to work in the US; sponsorship disclosure required
Benefits
  • Competitive healthcare benefits
  • Retirement savings benefits
  • Array of benefits, policies and programs to support employee well-being
  • Health and financial wellness resources
  • Family and lifestyle resources
  • Reasonable accommodations available upon request

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportcalendar managementtravel bookingexpense reportingdocument managementPowerPoint presentationspurchase order processinginvoice processingversion controlonboarding and offboarding
Soft skills
communication skillstime managementattention to detailadaptabilityproblem-solvingorganizational skillsteam collaborationcontinuous improvementplanning skillstraining abilities
Certifications
high school diplomaBS degree or equivalent experience