Executive Assistant

Zinda Law Group, PLLC

Executive Assistant managing administrative tasks and executive support at Zinda Law Group. Providing high-level assistance to the Leadership Team in a dynamic law firm environment.

Posted 6/17/2026full-timeAustin • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage a broad range of administrative tasks, including managing a highly active calendar, scheduling meetings, preparing agendas, and compiling reports and materials.
Draft and prepare correspondence, presentations, and documents, including confidential and sensitive information.
Coordinate schedules to ensure the Executive's time is used effectively and priorities are followed and respected.
Act as a “gatekeeper” by creating win-win situations for direct access to time and resources.
Attend meetings, take detailed and accurate meeting minutes, and distribute notes and action items.
Track, follow up on, and ensure completion of action items and Defined Work using internal systems (e.g., Notion).
Serve as a primary point of contact between the Executive and internal departments, maintaining credibility, trust, and clear communication.
Keep the Executive informed of upcoming commitments, deadlines, and organizational issues; anticipate needs and proactively address conflicts.
Support and manage special projects led by the Executive that may have firm-wide impact.
Prioritize competing demands and handle matters expeditiously, proactively, and with sound judgment.
Manage executive business and personal calendar, including scheduling, coordination, and prioritization across both professional and personal commitments.
Provide executive and personal support, including running errands, coordinating appointments, and handling day-to-day logistics.

Requirements

What you’ll need

Bachelor’s degree required
3+ years of experience working as an Executive Assistant, ideally supporting a C-level executive
Exceptional organizational skills with the ability to manage multiple priorities and deadlines seamlessly
Strong interpersonal and relationship-building skills
Expert-level written and verbal communication skills
Demonstrated proactive problem-solving and strong decision-making ability
Highly resourceful team player with the ability to work independently
Proven ability to handle confidential information with discretion and professionalism
Ability to perform in a fast-paced, high-accountability environment
Technically savvy, including proficiency in Microsoft Office and project management tools

Benefits

Comp & perks

Paid time off (20 days)
12 paid holidays
Medical, vision, and dental insurance (100% of base medical plan covered by the firm)
Simple IRA with up to 3% company match
Ongoing training and mentoring opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementschedulingreport compilationdocument preparationmeeting minute takingaction item trackingproject managementconfidential information handlingproblem-solvingdecision-making

Soft Skills

organizational skillsinterpersonal skillsrelationship-buildingcommunication skillsproactiveresourcefulnessindependencediscretionprofessionalismjudgment

Certifications

Bachelor's degree