Project and Operations Coordinator

Zinc Network

Project & Operations Coordinator supporting programme delivery and operations functions at Zinc Network. Fast-paced strategic communications environment focused on geopolitical issues and technological disruption.

Posted 5/29/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support the day-to-day coordination of project activities, timelines, and deliverables.
Maintain project trackers, documentation, and reporting materials to ensure deadlines and outputs are accurately monitored.
Organise meetings, workshops, and stakeholder engagements, including scheduling, agendas, note-taking, and follow-up actions.
Support the preparation of donor reports, presentations, briefing materials, and internal updates.
Coordinate communication and scheduling across internal teams, consultants, and external partners.
Support project operations including resource planning, scheduling briefings and meetings, procurement, due diligence, contracting administration, onboarding, invoicing and timesheet tracking.
Grant management including contracting, reporting compliance, payment and grant close out
Assist with budget tracking and maintaining accurate financial and operational records.
Coordinate travel, logistics, and event arrangements for staff, consultants, and partners.
Support compliance with donor requirements, safeguarding, data protection, and security protocols.
Assist with vendor setup, raising Purchase Orders, process invoices, payment tracking and spend reconciliation, and other administrative finance processes alongside our Project Accountants where required.
Monitor project actions, risks, and operational issues, escalating where appropriate.
Contribute to improving internal processes, templates, and ways of working across the project team.
Provide general administrative and coordination support to programme and operations colleagues as needed.

Requirements

What you’ll need

Bachelor's degree or equivalent professional experience in foreign affairs, international development, strategic communications, political science, or a related field.
Strong organisational and time-management skills with the ability to manage multiple priorities.
Excellent attention to detail and ability to maintain accurate records and documentation.
Strong written and verbal communication skills.
Ability to work collaboratively across multicultural and cross-functional teams.
Confidence using Microsoft Office and/or Google Workspace tools.
Ability to handle sensitive information professionally and confidentially.
Proactive, adaptable, and willing to learn in a fast-paced environment.
Experience supporting donor-funded or international projects.
Experience with invoicing, procurement, budget tracking, or grants administration.
Interest in strategic communications, information integrity, or behavioural change programming.
Knowledge of Eastern and Central European socio-political contexts is an advantage.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Zinc Network Website LinkedIn All Job Openings 51 - 200 employees 🌍 Social Impact 📱 Media 🤝 Non-profit Social Impact
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Non-profit Zinc Network is a company that helps clients deliver meaningful, measurable change regarding complex social issues facing the world today. The company focuses on fostering good governance and democratic renewal, promoting information integrity and media freedom, countering extremism and radicalisation, preventing online harms, and championing animal and environmental welfare. To achieve these goals, Zinc Network employs robust research, behavioural science, and creativity, using an eight-stage approach that balances rigor and flexibility. Project and Operations Coordinator 🔥 49 minutes ago 🏢🏡 London – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Support the day-to-day coordination of project activities, timelines, and deliverables.
Maintain project trackers, documentation, and reporting materials to ensure deadlines and outputs are accurately monitored.
Organise meetings, workshops, and stakeholder engagements, including scheduling, agendas, note-taking, and follow-up actions.
Support the preparation of donor reports, presentations, briefing materials, and internal updates.
Coordinate communication and scheduling across internal teams, consultants, and external partners.
Support project operations including resource planning, scheduling briefings and meetings, procurement, due diligence, contracting administration, onboarding, invoicing and timesheet tracking.
Grant management including contracting, reporting compliance, payment and grant close out
Assist with budget tracking and maintaining accurate financial and operational records.
Coordinate travel, logistics, and event arrangements for staff, consultants, and partners.
Support compliance with donor requirements, safeguarding, data protection, and security protocols.
Assist with vendor setup, raising Purchase Orders, process invoices, payment tracking and spend reconciliation, and other administrative finance processes alongside our Project Accountants where required.
Monitor project actions, risks, and operational issues, escalating where appropriate.
Contribute to improving internal processes, templates, and ways of working across the project team.
Provide general administrative and coordination support to programme and operations colleagues as needed. 🎯 Requirements
Bachelor's degree or equivalent professional experience in foreign affairs, international development, strategic communications, political science, or a related field.
Strong organisational and time-management skills with the ability to manage multiple priorities.
Excellent attention to detail and ability to maintain accurate records and documentation.
Strong written and verbal communication skills.
Ability to work collaboratively across multicultural and cross-functional teams.
Confidence using Microsoft Office and/or Google Workspace tools.
Ability to handle sensitive information professionally and confidentially.
Proactive, adaptable, and willing to learn in a fast-paced environment.
Experience supporting donor-funded or international projects.
Experience with invoicing, procurement, budget tracking, or grants administration.
Interest in strategic communications, information integrity, or behavioural change programming.
Knowledge of Eastern and Central European socio-political contexts is an advantage. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Medical & Operations Administrator 🔥 3 hours ago Pharmacy2U Ltd 1001 - 5000 💊 Pharmaceuticals 🛍️ eCommerce 👥 B2C Website LinkedIn All Job Openings Medical & Operations Administrator handling patient and office operations for UK's largest online pharmacy. Managing clinical correspondence and supporting daily administrative tasks in a hybrid setting. 🏢🏡 London – Hybrid 💵 £28k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Customer Operations Manager 🔥 4 hours ago SURI 1 - 10 Website LinkedIn All Job Openings Customer Experience Manager leading customer experience projects at SURI. Championing customer advocacy and collaboration across diverse teams while enhancing operational processes. 🏢🏡 London – Hybrid 💰 Seed Round on 2022-11 ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations 🇬🇧 UK Skilled Worker Visa Sponsor Operations Transformation Lead 🔥 20 hours ago NatWest Group 10,000+ employees 🏦 Banking 💸 Finance 💳 Fintech Website LinkedIn All Job Openings Operations Transformation Lead play a key leadership role in strengthening bank’s operational capability. Identify simplification opportunities and support bank-wide initiatives while managing a critical portfolio of work. 🏢🏡 London – Hybrid ⏰ Full Time 🟠 Senior ⚙️ Operations 🇬🇧 UK Skilled Worker Visa Sponsor Operations Support Coordinator 🕒 Yesterday CFC 501 - 1000 🔒 Cybersecurity 💳 Fintech Website LinkedIn All Job Openings Operations Support Coordinator playing a central role in ensuring CFC’s underwriting operations run smoothly and efficiently. Supporting workflows and enabling underwriting teams to work at pace and scale. 🏢🏡 London – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations 🇬🇧 UK Skilled Worker Visa Sponsor Operations Coordinator – Cross-Border 🕒 Yesterday Swap 201 - 500 🛍️ eCommerce ☁️ SaaS 🤖 Artificial Intelligence Website LinkedIn All Job Openings Operations Coordinator responsible for cross-border logistics execution as part of a high-growth startup. Enhancing operational processes and acting as a key point of contact for cross-border queries. 🏢🏡 London – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations 🇬🇧 UK Skilled Worker Visa Sponsor View More Operations Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

budget trackinggrant managementprocurementinvoicingcontract administrationreporting compliancedata protectionrisk monitoringevent arrangementsadministrative finance processes

Soft Skills

organizational skillstime-management skillsattention to detailwritten communicationverbal communicationcollaborative skillsproactive attitudeadaptabilityability to handle sensitive informationability to manage multiple priorities

Certifications

Bachelor's degree in foreign affairsBachelor's degree in international developmentBachelor's degree in strategic communicationsBachelor's degree in political science