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Production Admin Assistant
ZigZag OffshoringProduction Team Assistant providing administrative and coordination support to the Bulk Production team. Ensuring accurate data management and smooth communication across departments at ZigZag.
About the role
Key responsibilities & impact- Liaise with internal departments including Sales, Warehouse, Logistics, Design, and Production regarding assigned tasks
- Follow up with suppliers, factories, and service providers on outstanding items
- Escalate issues requiring senior team attention promptly
- Communicate professionally and accurately with internal and external stakeholders
- Support smooth information flow across departments
- Maintain production schedules and status trackers
- Assist preparation of weekly, monthly, and ad hoc reports
- Update internal systems with production information and style data
- Perform regular data checking and validation exercises
- Ensure all information is maintained accurately and consistently
- Assist with meeting preparation, note taking, and action tracking
- Support implementation of new workflows and process improvements
- Assist neighbouring teams with administrative tasks where required
- Participate in team meetings and provide updates on responsibility areas
- Continuously identify opportunities to improve administrative efficiency
Requirements
What you’ll need- 1–3 years experience in an administrative, data entry, customer support, or coordination role
- Strong attention to detail and high level of accuracy
- Excellent written and speaking English communication skills
- Advanced proficiency in Google Sheets, Google Workspace, and Microsoft Office
- Ability to manage repetitive tasks while maintaining accuracy
- Strong organisational and time management skills
- Ability to follow processes and work independently in a remote environment
Benefits
Comp & perks- Flexible working arrangements
- Professional development opportunities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryadministrative supportreport preparationdata validationproduction scheduling
Soft Skills
attention to detailcommunication skillsorganisational skillstime managementproblem-solving