Senior Program Associate

ZERO TO THREE

Senior program associate supporting ZERO TO THREE, an early-childhood development nonprofit. Providing executive, financial, event, reporting, and AI-enabled operational support.

Posted 8/20/2026full-timeRemote • District of Columbia • 🇺🇸 United StatesSenior💰 $65,000 - $73,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft Office Suite and project management platforms, with a strong focus on financial documentation and event planning. Capable of leveraging AI tools and automation to enhance operational efficiency and support senior leadership effectively.

Highest-signal resume keywords

Advanced Proficiency In Microsoft Office SuiteEvent Planning And Logistical CoordinationFinancial Document ProcessingExperience With Project Management PlatformsImplementation Of AI-Enabled Productivity Tools

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial Documentation ProcessingBudget MonitoringReport DevelopmentData AnalysisProject CoordinationMeeting PreparationEvent Logistics ManagementDashboard CreationConfidentiality MaintenanceCustomer Service

Soft Skills

DiscretionCommunicationCollaborationOrganizational SkillsProblem-Solving

Tools & Technologies

Microsoft Office SuiteAsanaMicrosoft ProjectSalesforceMicrosoft CopilotPower Automate

Industry Keywords

Administrative SupportOperational SupportGrant AdministrationStakeholder EngagementVirtual Meeting Coordination

About the role

Key responsibilities & impact

Provide administrative and operational support to the Chief Policy Officer and senior leaders
Manage calendars, meetings, travel arrangements, correspondence, and project coordination
Prepare briefing materials, reports, agendas, presentations, meeting notes, and follow-up communications
Maintain electronic filing systems, records, calendars, supplies, and materials
Coordinate Policy Center leadership meetings, work group board meetings, and executive matters
Liaise with staff, external partners, vendors, consultants, and stakeholders
Process invoices, contracts, expense reports, reimbursements, purchase orders, and other financial documentation
Monitor budgets, expenditures, project finances, and financial reporting
Support grant administration and maintain accurate organizational records
Plan and execute virtual, hybrid, and in-person meetings and events, including logistics and on-site support
Develop reports, dashboards, presentations, briefing materials, project trackers, and performance metrics
Collect, organize, and analyze information for decision-making and strategic planning
Provide customer service and respond to stakeholder inquiries
Leverage AI tools and automation to improve scheduling, reporting, meeting preparation, document management, collaboration, and productivity
Recommend and implement technology solutions and perform other assigned duties

Requirements

What you’ll need

Six years of relevant experience
Experience supporting senior executives or organizational leadership
Experience processing financial documents, invoices, contracts, budgets, and expense reports
Strong event planning and logistical coordination experience, including on-site event support
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
Experience with project management platforms such as Asana, Microsoft Project, or similar systems
Experience with financial management software and reporting tools
Knowledge of CRM systems such as Salesforce
Experience implementing workflow automation, AI-enabled productivity tools, or knowledge management systems such as Microsoft Copilot and Power Automate
Experience developing executive-level presentations, reports, and dashboards
Experience using AI tools and digital technologies to improve productivity and operational effectiveness
Ability to maintain confidentiality and handle sensitive information with discretion
Bachelor's degree in Business Administration, Public Administration, Communications, Operations Management, or a related field, or equivalent combination of education and experience
Must reside within the Washington, DC Metro area

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
HRA
Retirement contributions
Generous leave benefits