Legal Administrative Assistant
Zenni Optical
full-time
Posted on:
Location Type: Hybrid
Location: Novato • Arizona, California, Colorado, Connecticut, District of Columbia, Florida, Illinois, Iowa, Kansas, Massachusetts, Minnesota, Mississippi, Missouri, Montana, Nevada, New Jersey, New York, Ohio, Oregon, Texas, Utah, Virginia • 🇺🇸 United States
Visit company websiteSalary
💰 $87,000 - $108,000 per year
Job Level
Mid-LevelSenior
About the role
- Maintain all legal records, including digital and hard copies and electronic filings of legal documents and emails, and processing files for storage
- Coordinate document preparation, mailings and paper and electronic filings, and related processes
- Manage and monitor Certificate of Insurance (COI) and endorsements with external teams
- Keep the team on track by calendaring critical deadlines
- Liaison between various company stakeholders and outside parties
- General administrative duties as assigned by legal staff
- Coordinate meetings, conference calls, and travel arrangements.
- Process and file invoices, check requests and maintain related payment records
Requirements
- AS or AA degree or equivalent certificate required, BS or BA preferred
- Previous experience in law office or in-house legal department required
- 4+ years of experience as a Legal Administrative Assistant, Legal Secretary or Law Clerk
- Legal experience in intellectual property, international business, corporate governance or commercial litigation preferred but not required
- Strong administrative skills and the ability to work under deadlines in a fast-paced environment; ability to coordinate multiple tasks concurrently
- Strong organizational skills and attention to detail
- Strong analytical skills, knowledge of legal processes and the desire to learn
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Proficiency in Google Workspace and related apps
- Must be a team player with a positive attitude and willingness to follow internal procedures
- Discretion in handling confidential and sensitive information
Benefits
- Annual Bonus Program
- Healthcare: 100% medical, dental, and vision coverage for employees (50% for dependents)
- 401k with 4% employer match
- Generous PTO in addition to our Week of Zen - the time between Christmas and New Year’s to relax and recuperate
- Fully Paid Parental Leave - 16 weeks for birthing and non-birthing parents
- Tech Stipend - $50 USD per payroll towards tech & cell phone expenses
- Annual Zenni Gift Card - to use towards our products!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
legal document preparationelectronic filingsCertificate of Insurance managementinvoice processinglegal processes knowledgeadministrative tasks coordinationattention to detailanalytical skills
Soft skills
organizational skillsability to work under deadlinesteam playerpositive attitudediscretioncommunication skills
Certifications
AS degreeAA degreeequivalent certificate