Executive Assistant
Zelh
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇷🇸 Serbia
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage complex calendars across multiple time zones, including booking and rescheduling recurring 1:1s, executive meetings, board prep sessions, and leadership offsites
- Coordinate offsites including venue research, booking, scheduling, and handling last-minute adjustments
- Research and book travel for executives, contractors, and candidates, including flights, hotels, car rentals, and visas
- Support day-of travel logistics and adjust schedules based on geography, timing, or shifting meetings
- Provide support with personal tasks and logistics to help keep life running smoothly for the executives
- Draft, track, and manage documents such as NDAs, contracts, and insurance forms using tools like DocuSign
- Assist with expense reporting, invoice follow-ups, and document completion
- Find and reserve venues for investor and partner lunches or events
- Book meeting rooms and coordinate logistics for in-person days across client’s sites
- Build and maintain internal documentation in tools like Notion including checklists, workflows, and meeting records
- Monitor executive inboxes and communication channels to surface priorities and support timely responses
- Prepare materials for board meetings, document action items, and manage related follow-ups
- Defend executive time and ensure alignment with the most important company priorities.
Requirements
- 5 or more years of experience supporting multiple C-level executives in a fast-paced, high-growth environment
- Proven ability to manage both business and personal logistics with professionalism, discretion, and efficiency
- High proficiency with Slack, Google Workspace: including Gmail, Calendar, Docs, and Sheets
- Experience using workflow tools such as Notion and DocuSign
- Excellent organizational and time-management skills with strong attention to detail
- Strong written and verbal communication skills
- Ability to exercise discretion and sound judgment when handling sensitive information
- Experience coordinating international travel and handling visa documentation
- Familiarity with board governance processes and materials
- Prior experience in early-stage or startup operating environments
- Comfort with shifting priorities and rolling up your sleeves to handle high-urgency needs.
Benefits
- 10+ business days of paid time off
- 15 days after the 2 years
- 7 days of National holidays
- 3 sick leaves
- Equipment provided
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel logisticsexpense reportingdocument managementvenue researchcontract managementvisa documentationboard governanceworkflow management
Soft skills
organizational skillstime-management skillsattention to detailwritten communicationverbal communicationdiscretionsound judgmentprofessionalismefficiencyadaptability