Operations Specialist

ZEISS Group

Order Management Specialist handling end-to-end order processing and customer service operations at ZEISS. Ensuring accurate order fulfillment and high customer satisfaction in a hybrid work environment.

Posted 4/16/2026full-timeWhite Plains • New York • 🇺🇸 United StatesJuniorMid-Level💰 $59,000 - $74,000 per yearWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Manage day-to-day communication with internal and external customers via email, phone, web portals, shared mailboxes, and EDI systems
Process customer and dealer purchase orders through SAP Order Management, including: Sales Orders, Deliveries, Goods Issue, Billing Goods Receipts, Invoice Receipts, and Invoice Clearing
Handle orders from multiple platforms (e.g., web-based portals, EDI systems, and third-party platforms)
Generate invoices and support accounts receivable processes and documentation
Investigate and resolve customer inquiries by identifying root causes and ensuring timely resolution
Manage inventory allocation based on delivery timelines, customer priority, and supply constraints
Coordinate product movement across the distribution network to meet delivery commitments
Partner cross-functionally with Sales, Operations, Supply Chain, Finance, and Warehouse teams to ensure efficient order processing
Support Sales team with operational and logistics needs
Process returns, exchanges, and cancellations, including coordination of transportation and documentation
Research return orders and prepare commercial invoices in alignment with trade compliance requirements
Liaise with Warehouse, Headquarters, and Field Service teams to ensure timely turnaround of return orders
Run and analyze daily operational reports (inventory, delivery schedules, order status)
Monitor new sales orders and follow up with relevant teams to ensure timely processing
Maintain and organize shared mailboxes and internal documentation
Update and maintain SAP data, including analyzing and correcting system errors
Ensure compliance with company policies, procedures, and regulatory requirements
Provide backup support and assist team members as needed

Requirements

What you’ll need

Bachelor’s degree in Business or a related field preferred
Minimum of 2–4 years of experience in order management, customer operations, or related functions
Experience with EDI implementation required
Hands-on experience with ERP/CRM systems (SAP and Salesforce preferred)
Strong analytical, problem-solving, and technical skills; advanced proficiency in Microsoft Excel required
Experience with e-commerce platforms, U.S. retailers/national accounts, and 3PL environments is a plus

Benefits

Comp & perks

Medical
Vision
Dental
401k Matching
Employee Assistance Programs
Vacation and sick pay

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

order managementcustomer operationsSAP Order ManagementEDI implementationERP systemsCRM systemsMicrosoft Excele-commerce platformsinventory managementtrade compliance

Soft Skills

communicationproblem-solvinganalytical skillsorganizational skillsteam collaborationcustomer servicetime managementattention to detailadaptabilitycross-functional partnership