Zantech

Support Engineer

• Serve as the sole certified Local TSM Administrator
• Responsible for all aspects of deficiency record management within the TSM system and ETC tool
• Provide TSM System and ETC system overview training
• Support tracking of deficiency records and processes
• Develop and maintain ship-unique data and database
• Assist OPC PRO personnel
• Utilize available programs, tools, and data sources to assist in preparation of reports
• Maintain a deployable mini-local area network for sea trials
• Attend meetings related to assigned tasks

Technical Support Management – Secret Cleared

Human Resources

• Supplementation of HRM staff with HRM Specialist-related support, including Personnel Staffing for SES and political appointee programs
• Reviewing pre-employment requirements and related staffing support
• Providing Records Management / Retention: SES applicant records, vacancy files, and tracking
• Comprehensive HR operational and administrative support for CBP's SES staffing programs
• Record and file application materials for SES applicants
• Maintain vacancy announcement and applicant files for accountability, integrity, and records administration
• Process incoming SES applicant packages; track receipts and maintain files
• Provide application status updates as requested by the Government
• Compile and prepare application reports and documents pertaining to applicant status
• Maintain records and files of work and revisions
• Support the Executive Services Staff with SES pre-employment requirements
• Prepare and submit Monthly Status Reports and Monthly Verification Reports to the COR by the 10th calendar day of each month
• Submit invoices electronically via IPP by the 10th business day of each month for prior month services
• Maintain and support the Quality Control / Assurance Plan throughout the period of performance
• Support transition in / transition out activities including transfer of documentation, GFE, and keys/fobs/PIV cards
• Identify themselves as a Contractor in all communications, meetings, and correspondence
• Complete and comply with all required NDAs, security awareness, and privacy training

Senior Human Resources Specialist

• Supplementation of HRM staff with HRM Specialist-related support, including Personnel Staffing for SES and political appointee programs
• Reviewing pre-employment requirements and related staffing support
• Provides administrative and records management support for CBP's SES recruitment and staffing programs within the Executive Services Division
• Support the accurate and accountable management of SES applicant files, data entry, and statistical reporting
• Record and file application materials for SES applicants
• Maintain vacancy announcement and applicant files for accountability, integrity, and records administration
• Process incoming SES applicant packages; track receipts and maintain files
• Provide application status updates as requested by the Government
• Compile and prepare application reports and documents pertaining to applicant status
• Maintain records and files of work and revisions
• Perform data entry and electronic record management in support of EXSD operations
• Gather and compile data for statistical reports as directed by the Government
• Identify themselves as a Contractor in all communications, meetings, and correspondence
• Complete and comply with all required NDAs, security awareness, and privacy training

Junior Human Resources Specialist

Administration

• Provide TSM System and ETC system overview training using the TSM user guide
• Support tracking of deficiency records and processes including Surveillance, Test Witnessing, and Compartment Completion Inspections
• Develop and maintain ship-unique data and database for OPC PRO deficiency record input
• Assist OPC PRO personnel in maintaining and updating the status of deficiency records
• Provide trial card status reports through metrics and progress the correction of deficiencies post-trials
• Maintain a deployable mini-local area network for sea trials
• Respond to USN INSURV trial card database requests before, during, and after trials
• Support TSM system software upgrades and system testing required by the Navy

Records Administrator, Secret Cleared

Project Manager

• Serve as the single point of contact between the Contractor and the Contracting Officer (KO) and COR.
• Provide all activities related to the administration of computerized databases.
• Maintain availability to the COR via telephone between 0900 and 1700 CST, Monday through Friday, and respond to requests for discussion or resolution of technical problems within 24 hours.
• Retrieve weekly performance assessments from each employee and use them to support monthly invoice validation.
• Review and sign off on employee timesheets/timecards, which must be co-signed by the COR or ACOR.
• Notify the Contracting Officer and COR no less than 15 days in advance before replacing any individual.
• Ensure that all contract support personnel are present and working the required hours.
• Ensure contractor employees present a professional appearance and comply with government regulations.
• Submit monthly status report to the KO and COR summarizing work performed and any concerns or recommendations.
• Attend the Post Award Conference and deliver a draft Project Plan at that time.

Secret Cleared Project Manager

Analyst

• Plan, organize, and conduct system surveillance activities to ensure the shipbuilder's management control system complies with EVMS guidelines, and provide timely indications of actual and/or potential problems.
• Develop a process and timeline to review shipbuilder deliverables related to EVM and IMS; consolidate assessments and findings in a clear, cohesive, and concise manner.
• Conduct detailed analysis of the shipbuilder's IMS and any mini-network or other shipbuilder-produced schedules for all OPCs under the USCG contract, including: compliance with OPC Production Contract/CLIN requirements; compliance with DCMA standards and ANSI-EIA 748 guidelines; identification of existing and potential problems impacting schedule or posing risk to cost, schedule, or performance; assessment of probability of shipbuilder meeting contract milestones; and determination of shipbuilder compliance with own processes.
• Coordinate system analysis with program integrators; ensure changes to the contractor's system are properly documented and approved; analyze changes to the IMS and provide assessments to customers.
• Perform Quality Assurance (QA) for and monitor the OPC event-based IMS developed by the Prime Contractor; maintain a copy of the shipbuilder-provided IMS for use as a planning and tracking tool.
• Maintain the OPC physical progressing model using Microsoft Project, SharePoint, and Power BI; audit shipbuilder's reported physical progress as directed by the PMR.
• Ensure the shipbuilder-provided IMS includes at minimum: Baseline Start/Finish, Actual Start/Finish, Duration, Percent Complete, Predecessors, Successors, and Critical Path.
• Assist the OPC PRO Business Manager in validating shipbuilder EVM variance reports including CPRs, CFSRs, CCDRs, and IMS; reconcile reports against supporting data; use fact-finding and analytical methodologies to assess system health.
• Assist in determining Performance Measurement Baseline (PMB) compliance and Estimate at Completion (EAC) analysis.
• Each Government Fiscal Year, create and update the USCG OPC PRO program plan in coordination with PRO leadership, including WBS, work packages, task books, milestones, and time-phased costs; manage using Primavera or MS Project.
• Track actual cost data and collect labor and non-labor commitments, obligations, and expenses; input data into the established EVMS weekly report; deliver Planned vs. Actual comparisons at program, funding document, cost account, work package, cost category, and labor levels.
• Deliver monthly EVM reports including spend plan, funding burn rates, resource tracking, physical progress, and identification of financial and schedule risk areas using BCWS, BCWP, ACWP, CPI, SPI, and EAC parameters.
• Identify and analyze schedule conflicts and delays; propose resolutions to maintain established program timelines and milestones.
• Provide input to and evaluation of risk management efforts including risk planning, identification, analyses, and mitigation activities.
• Develop and provide comprehensive reports and presentations to management detailing findings, problems, potential problems, and risks from detailed IMS analysis.
• Evaluate data submittals, engineering change proposals, and Requests for Waiver/Deviation for production impact; conduct CDRL reviews and report results to the COR.
• Generate contract correspondence (letters, reports) and submit for COR review.
• Conduct production surveillance in shipbuilder's facilities and onboard OPCs under construction; verify variance analyses and ensure information provided depicts actual conditions.
• Prepare narrative reports, trackers, lists, and spreadsheets in accordance with standard EVM Center policy; submit IMS analysis excerpts on a monthly basis.
• Prepare scheduling materials (Gantt Charts, Tables, Milestone Charts) for project reviews; generate ad-hoc scheduling reports.
• Proactively coordinate schedule inputs from stakeholders to accurately monitor the shipbuilder-provided IMS; attend all designated meetings and prepare EVM/IMS status presentations.
• Moderate walking and movement through an active shipyard and OPCs under construction is required.

Integrated Master Schedule (IMS) and Earned Value Management (EVM) Analyst

Administrative Assistant

• Provide day-to-day administrative support including documentation capture, writing, task tracking, briefings, and meeting support
• Develop PowerPoint presentations, emails, documents, white papers, spreadsheets, and graphs
• Record and deliver meeting notes and action items
• Obtain and present information; prepare recurring and special reports
• Provide input and editing to routine and non-routine reports
• Research, assemble, and summarize material pertaining to OPC PRO office functions
• Receive all incoming correspondence, determine priority and routing
• Attach relevant background materials, establish suspense controls, and maintain logs on incoming correspondence
• Review outgoing correspondence for supervisor signature
• Ensure proper format, grammar, typographical accuracy, and compliance with current procedures and policies
• Receive office visitors and telephone calls; screen calls and inquiries
• Maintain calendars; arrange, modify, and/or refuse appointments
• Accept or decline invitations to receptions, ceremonies, and meetings
• Arrange conferences and meetings; maintain office records and file documents
• Perform all necessary arrangements for official command travel using the USCG travel system
• Maintain detailed itineraries and records of official travel
• Coordinate travel and create detailed itineraries for Distinguished Visitors
• Ensure all official protocol obligations are met
• Maintain the Command Official Guest Register
• Support the administration, collection, and submission of data calls
• Maintain tracking for administrative items in review and approval processes
• Apply COMDTINST M5216.4 communications standards
• Research suitable communication tools and products
• Create draft communication products including literature, trifolds, and handouts
• Compile statistics and supporting analyses for decision-making
• Perform periodic review of office procedures and workflow; make recommendations