Project Information & Systems Administrator

Zaha Hadid Architects

Project Information Administrator responsible for PIM system management and data accuracy. Supporting finance team in project accounting processes for Zaha Hadid Architects in London.

Posted 6/2/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Administer Deltek PIM on a day-to-day basis.
Manage user lifecycle administration, including new starters, leavers, permission changes, and record updates.
Set up new projects and maintain project information to support accurate project accounting.
Ensure the PIM database is accurate, resolving legacy data issues and monitoring data quality.
Upload and organise documents in the Document Management System (DMS).
Deliver user training and onboarding sessions as required.
Troubleshoot and resolve system issues with users and Deltek Support.
Extract and log key information from documents, including commercial and project metadata.
Conduct research to source relevant industry and market information.
Perform data collection, cleansing, and structured data entry across PIM and Excel datasets.
Support ad hoc administrative tasks.

Requirements

What you’ll need

University degree or equivalent relevant experience.
Experience working with business systems or administrative platforms.
Comfortable working with high volumes of structured information.
Intermediate MS Excel skills (lookups, pivot tables, data cleaning).
Strong numeracy and high accuracy in data entry.
Excellent attention to detail and organisational skills.
Strong communication skills for supporting and training users.
Ability to identify and resolve user issues.
Ability to work independently and collaboratively.
Ability to manage multiple tasks and prioritise effectively.
Experience with Deltek PIM, Deltek Project Accounting, or similar systems. (desirable)
Experience within architecture, engineering, or construction. (desirable)
Experience supporting project accounting or project lifecycle processes. (desirable)

Benefits

Comp & perks

Professional development opportunities
Flexible working arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Deltek PIMdata entrydata cleansingExcelproject accountingmetadata extractiondocument managementuser lifecycle administrationdata quality monitoringstructured data

Soft Skills

attention to detailorganizational skillscommunication skillsproblem-solvingindependent workcollaborative worktask prioritizationuser trainingaccuracyresearch skills

Certifications

university degree