Executive Secretary – 6-month Contract

Yum! Center for Global Franchise Excellence

Executive Secretary providing administrative support to Operations and Development teams at a dynamic company in Singapore. Key responsibilities include calendar management, event coordination, and travel arrangements.

Posted 6/10/2026contractSingapore • 🇸🇬 SingaporeMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage and serve as the gate keeper for executive calendar needs across multiple time zones and internal & external partners, including local and international meetings;
Work closely with the teams and franchise partners to schedule and prepare for meetings, including sending out agenda, coordinating presentations and other relevant materials prior to the meetings;
Coordinate regional event management, including conferences and colleges;
Assist in the preparation of presentations, conferences, training & etc.;
Schedule interviews;
Create all travel arrangements for the team, including global flights and lodging;
Obtain and oversee all visa documentation for travel in partnership with the corporate travel agent;
Coordinate travel agendas and provides itineraries;
Monitor and adhere to all international travel regulations when organizing travel;
Embrace and champion our culture;
Arrange induction for new joiners;
Promote team work, open communication and smooth workflow;
Organize team building events and birthday/anniversary/other celebrations;
Facilitate smooth workflow of the teams or coordinate with other teams from time to time;
Proactively anticipate the needs of the supervisor and team;
Communicate and liaise with other departments and franchisees on business activities;
Submit expense claims for the Chief Operations Officers and Chief Development Officers;
Review and track expense reports, code and track invoices;
Support the team in the production of reports, documents and presentations when needed;
Liaise with overseas personnel when necessary;
Route or answer correspondence not requiring supervisor’s attention; analyze situations and respond accordingly;
Coordinate yearly budgeting for the team;
Manage and review department budgets and expense claims;
Take the initiative to perform tasks with little to no supervision and provide innovative ideas and solutions when needed;
Collaborate with other Executive Secretaries to organize events, support company initiatives as required, and
Other ad-hoc duties as assigned

Requirements

What you’ll need

Diploma or bachelor’s degree holder;
At least 5 years of Administrative Assistant experience with extensive working knowledge of general office practices;
Prior experience in supporting a C-suite Executive, departments or multiple mid-level employees;
General understanding of business as well as of the broader departments and how they interact with one another;
Strong software skills (including Microsoft Word, Excel and PowerPoint) and ability to compose, type and proof a variety of letters, documents and presentations with minimal supervision;
Positive attitude and proactive approach with a solution-oriented mindset;
Flexibility, high energy level, detail and results orientation, and strong follow-through skills;
Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision, with the ability to remain calm under pressure;
High degree of integrity when dealing with confidential and sensitive information;
Ability to communicate effectively within all levels (both written and verbal) and excellent interpersonal and leadership skills;
A strong sense of personal integrity and work ethic;
Ability to see the bigger picture and skills to help facilitate that vision; and
Strong collaborative team player and culture champion.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Yum! Center for Global Franchise Excellence Website LinkedIn All Job Openings 1 - 10 employees 🤝 B2B 🛍️ eCommerce 🛒 Retail B2B
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Retail Yum! Center for Global Franchise Excellence is part of Yum! Brands, Inc. , which operates a global network of over 60,000 restaurants under well-known brands such as KFC, Taco Bell, and Pizza Hut. Focused on building and partnering with franchise operators, the center aims to foster growth and excellence in franchising, while emphasizing sustainability and corporate responsibility across its operations in more than 155 countries. Executive Secretary – 6-month Contract Job not on LinkedIn 🔥 16 minutes ago 🏢🏡 Singapore – Hybrid ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage and serve as the gate keeper for executive calendar needs across multiple time zones and internal & external partners, including local and international meetings;
Work closely with the teams and franchise partners to schedule and prepare for meetings, including sending out agenda, coordinating presentations and other relevant materials prior to the meetings;
Coordinate regional event management, including conferences and colleges;
Assist in the preparation of presentations, conferences, training & etc.;
Schedule interviews;
Create all travel arrangements for the team, including global flights and lodging;
Obtain and oversee all visa documentation for travel in partnership with the corporate travel agent;
Coordinate travel agendas and provides itineraries;
Monitor and adhere to all international travel regulations when organizing travel;
Embrace and champion our culture;
Arrange induction for new joiners;
Promote team work, open communication and smooth workflow;
Organize team building events and birthday/anniversary/other celebrations;
Facilitate smooth workflow of the teams or coordinate with other teams from time to time;
Proactively anticipate the needs of the supervisor and team;
Communicate and liaise with other departments and franchisees on business activities;
Submit expense claims for the Chief Operations Officers and Chief Development Officers;
Review and track expense reports, code and track invoices;
Support the team in the production of reports, documents and presentations when needed;
Liaise with overseas personnel when necessary;
Route or answer correspondence not requiring supervisor’s attention; analyze situations and respond accordingly;
Coordinate yearly budgeting for the team;
Manage and review department budgets and expense claims;
Take the initiative to perform tasks with little to no supervision and provide innovative ideas and solutions when needed;
Collaborate with other Executive Secretaries to organize events, support company initiatives as required, and
Other ad-hoc duties as assigned 🎯 Requirements
Diploma or bachelor’s degree holder;
At least 5 years of Administrative Assistant experience with extensive working knowledge of general office practices;
Prior experience in supporting a C-suite Executive, departments or multiple mid-level employees;
General understanding of business as well as of the broader departments and how they interact with one another;
Strong software skills (including Microsoft Word, Excel and PowerPoint) and ability to compose, type and proof a variety of letters, documents and presentations with minimal supervision;
Positive attitude and proactive approach with a solution-oriented mindset;
Flexibility, high energy level, detail and results orientation, and strong follow-through skills;
Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision, with the ability to remain calm under pressure;
High degree of integrity when dealing with confidential and sensitive information;
Ability to communicate effectively within all levels (both written and verbal) and excellent interpersonal and leadership skills;
A strong sense of personal integrity and work ethic;
Ability to see the bigger picture and skills to help facilitate that vision; and
Strong collaborative team player and culture champion. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

administrative assistant experiencecalendar managementevent managementtravel arrangementsvisa documentationexpense trackingbudget managementreport productionpresentation preparationoffice practices

Soft Skills

positive attitudeproactive approachdetail orientationresults orientationhigh energy levelorganizational skillscommunication skillsinterpersonal skillsleadership skillscollaborative team player

Certifications

diplomabachelor's degree