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Tech Stack
Tools & technologiesPMP
About the role
Key responsibilities & impact- The purpose of this position is to partner with the Committee/Council Leads and Committee Chairs to support committee strategy planning and yearly activities, including delivery of information, content, and follow-up of their meetings/activities, work groups or special projects as required.
- Responsible for the implementation of planning process for the efficient execution of the yearly committee cycle.
- Manages all components of virtual and in-person committee and council meetings, including but not limited to scheduling, drafting content for agendas, facilitating, documenting key actions and decisions, and follow-up.
- Cultivates relationships with diverse YPO members, management associates, and external resources to optimize idea sharing and best practices.
- Ensures flawless execution of committee activities on site at the in-person bi-annual leadership meetings, including formal meetings, dinners, and additional experiences.
- Delivers consistent, accurate and up-to-date committee documents, including directories, calendars, reference materials, data, templates, archives, et al.
- Oversees, and updates committee/council communication channels such as applicable Board applications, Connect, WhatsApp, Signal, MS Outlook, etc.
- Supports elections processes and executes nominating committee meetings for Board committees, Councils, and Network executive committees.
- Maintains and coordinates budgets and travel subsidies with the Finance team.
- Reviews and updates committee/council information on internal and external platforms as needed and at year-end ensuring committees are up to date and members are identified properly.
- Fosters compliance and perpetuates alignment to all facets of YPO’s published Policies & Procedures, Code of Conduct, Core Principles, overall values, and applicable by-laws.
Requirements
What you’ll need- Minimum 5 years’ experience in professional services and/or event planning environments with multiple senior-level stakeholder groups globally.
- Proven customer service experience in a high-touch environment where responsible for identifying and implementing alternative solutions and resolving issues in a timely manner.
- Experience handling challenging situations with grace and tact, navigating, and simplifying with a positive attitude.
- Proven experience in supporting, stewarding, and executing multiple stakeholder goals and deliverables successfully.
- Membership or association experience preferred, with an understanding of governance structures, committees and consensus management.
- Proven administrative skills.
- Prefer corporate executive level of administrative experience.
- Experience working in a virtual work environment preferred.
- Relevant bachelor's university degree or equivalent experience required.
- Proficient in Microsoft Office Suite and database management systems, preferably CRM.
- PMP or CMP certifications preferred.
- Proficient with virtual video conferencing platforms such as Zoom.
- Must be fluent in English, written and verbal.
- Partial fluency or knowledge in other languages preferred.
Benefits
Comp & perks- Flexible work arrangements
- Professional development opportunities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event planningadministrative skillsdatabase managementbudget managementstakeholder managementcontent draftingmeeting facilitationdocument managementCRM proficiencyvirtual work experience
Soft Skills
customer serviceproblem solvingcommunicationrelationship buildingtactpositive attitudeorganizational skillsadaptabilityteam collaborationconflict resolution
Certifications
PMPCMP