YOUSE

Senior Administrative and Facilities Analyst

YOUSE

full-time

Posted on:

Location Type: Hybrid

Location: São Paulo • Brazil

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Job Level

Senior

About the role

  • Administer contracts with service providers, monitoring contract terms, budgets, SLAs and negotiating conditions.
  • Develop and ensure conformity and compliance with the company’s internal policies, ensuring delivery of action plans and keeping documentation and evidence up to date.
  • Prepare presentations and management reports.
  • Manage the department budget, optimizing costs and ensuring operational efficiency.
  • Ensure control of the department’s expenses and payments.
  • Verify invoices to schedule payments appropriately.
  • Manage the fixed asset inventory and physical assets, and control office and pantry supplies.
  • Ensure efficient operation of meeting rooms and other physical spaces.
  • Develop dashboards, reports and performance indicators (KPIs) for monthly monitoring of the team’s deliverables.
  • Ensure continuous operation of the facilities, including preventive and corrective office maintenance.
  • Ensure continuous operation of people logistics and document management services.
  • Operate executive and leadership benefits: corporate card, executive fleet, telephony, insurance, parking spaces, among others.
  • Act as the focal point for Youse users (yousers) regarding the physical environment and infrastructure service requests.
  • Manage sustainability initiatives related to waste and other environmental practices.
  • Coordinate activities of the team and outsourced service providers.
  • Monitor construction and renovation works.

Requirements

  • Bachelor’s degree required — Administration, Logistics or related fields.
  • Experience in administrative and facilities areas, with knowledge of contract management, budget control and support to operational teams.
  • Microsoft Office — intermediate Excel (experience producing spreadsheets and deliverables).
  • Knowledge of SAP and JIRA (considered a plus).
  • Quick to adapt and learn in a constantly evolving corporate environment.
  • Organized, committed and analytical, able to handle complex processes.
  • Proactive in identifying and resolving issues independently.
  • Assertive communication skills with internal teams, suppliers and executives.
  • Ability to work in a dynamic, multitasking environment.
Benefits
  • Availability to work Monday to Friday in Pinheiros, with occasional work on Saturdays (only for construction projects or exceptional demands).
  • Workday: 7.5 hours per day
  • Employment type: CLT (Brazilian formal employment contract)
  • Location: Pinheiros, São Paulo (SP)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract managementbudget controladministrative supportfacilities managementKPI developmentinvoice verificationasset inventory managementpreventive maintenancedocument management
Soft Skills
organizational skillsanalytical skillsproactive problem-solvingassertive communicationadaptabilitycommitmentability to multitask
Certifications
Bachelor’s degree in AdministrationBachelor’s degree in Logistics