Chief of Staff
Mixpanel
Chief of Staff
You.com
full-time
Posted on:
Location Type: Hybrid
Location: San Francisco • California • 🇺🇸 United States
Visit company websiteSalary
💰 $140,000 - $170,000 per year
Job Level
Lead
About the role
- Serve as the CEO’s direct extension by managing and prioritizing all inbound and outbound emails and correspondence with precision and discretion.
- Act as the primary point of contact for internal and external communications on behalf of the CEO, ensuring clarity, timeliness, and alignment with company objectives.
- Collaborate closely with all C-suite executives and senior leaders to synchronize efforts, foster cross-functional alignment, and support strategic decision-making.
- Facilitate smooth communication and partnership between the CEO and executive teams to drive company-wide initiatives forward.
- Lead planning, coordination, and execution of all company-wide and executive meetings, including setting agendas, driving discussions, and ensuring actionable follow-ups.
- Prepare the CEO thoroughly for all engagements by providing briefing materials, context, and strategic insights.
- Provide trusted, data-driven advice to the CEO on initiatives and overall business strategy.
- Translate complex technical topics into actionable business plans and support the CEO in making informed decisions.
- Prepare comprehensive board materials and coordinate board meetings to ensure seamless communication and transparency between the CEO and board members.
- Draft and manage high-level communications with customers, partners, investors, and other key stakeholders on behalf of the CEO.
- Oversee the CEO’s schedule and priorities with a keen eye for efficiency and impact.
- Lead and track cross-functional projects, ensuring alignment with company goals and strategic priorities.
Requirements
- Proven Experience: Minimum 5 years in an executive business partner or senior strategic role supporting C-level executives, preferably within technology or AI-driven companies.
- Technical Expertise: Strong understanding of artificial intelligence, machine learning, and research methodologies, with the ability to translate complex concepts into clear business strategies.
- Exceptional Communication Skills: Outstanding written and verbal communication skills, capable of managing high-level correspondence and representing the CEO’s voice internally and externally.
- Strategic Thinker: Demonstrated ability to provide strategic insights, think critically, and solve complex problems in a fast-paced environment.
- Executive Collaboration: Experience partnering with executives and executive assistants across multiple functions, fostering collaboration and driving alignment on key initiatives.
- Project Management: Strong organizational and project management skills, with a track record of managing cross-functional projects to successful completion.
- Discretion & Confidentiality: High degree of professionalism and discretion in handling sensitive and confidential information.
- Operational Excellence: Expertise in managing complex calendars, prioritizing competing demands, and optimizing executive workflows.
- Leadership & Facilitation: Skilled in leading meetings, facilitating discussions, and driving actionable outcomes at the company-wide level.
- Adaptability & Initiative: Proactive, adaptable, and comfortable working in a dynamic, fast-growing environment with evolving priorities.
- Must be located in San Francisco.
Benefits
- Hubs in San Francisco and New York City offering regular in-person gatherings and co-working sessions
- Flexible PTO with U.S. holidays observed and a week shutdown in December to rest and recharge*
- A competitive health insurance plan covers 100% of the policyholder and 75% for dependents*
- 12 weeks of paid parental leave in the US*
- 401k program, 3% match - vested immediately!*
- $500 work-from-home stipend to be used up to a year of your start date*
- $1,200 per year Health & Wellness Allowance to support your personal goals*
- The chance to collaborate with a team at the forefront of AI research
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
artificial intelligencemachine learningresearch methodologiesproject managementstrategic insightsbusiness strategyexecutive communicationcross-functional project managementdata-driven advicecalendar management
Soft skills
exceptional communicationstrategic thinkingproblem-solvingcollaborationdiscretionprofessionalismleadershipfacilitationadaptabilityinitiative