Legal Operations Specialist
Inductive Automation
Administrative Manager
YONDR
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteSalary
💰 $69,000 - $77,000 per year
Job Level
Mid-LevelSenior
About the role
- Oversee and coordinate day-to-day office operations, procedures, and resources to ensure optimal organizational effectiveness and efficiency
- Provide comprehensive support to the CEO including scheduling meetings, appointments and travel arrangements as well as the coordination of logistics for all meetings, events and travel
- Provide secondary support for company wide meetings and events; anticipate future needs and issues with regard to scheduling, communication and support
- Manage office supply inventory, place orders for necessary materials, and ensure proper maintenance of office equipment
- Serve as the primary point of contact for internal teams, external vendors, and stakeholders for all things office related
- Handle all aspects of facility management, including communication with building management, maintenance teams, and service vendors
- Establish and maintain a streamlined mail and package management system
- Track and manage inventory of office swag, event supplies, and conference materials
- Partner with IT to maintain digital security standards and troubleshoot technical issues as they arise
- Ensure compliance with workplace health, safety, and security protocols
- Lead the coordination of the office relocation in the Fall - responsible for sourcing a moving company, collaborating with designers, and supporting the setup of the new workspace to reflect Yondr’s brand and foster a productive and safe environment
- Serve as the face of Yondr, welcoming and assisting all visiting guests
- Maintain confidentiality of highly sensitive information
Requirements
- Proven experience as an Office Manager, Executive Assistant, Administrative Manager, or similar role (3+ years preferred)
- Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines efficiently
- Excellent verbal communication and interpersonal skills; able to build relationships at all levels of the organization
- Proficiency in standard office software (e.g., Google Workspace, Microsoft Office) and comfort with basic IT troubleshooting
- Proven track record of taking initiative and working independently with minimal supervision
- Resourceful and proactive problem-solver with strong attention to detail
- Ability to lift and carry items such as office supplies, packages weighing up to 20 pounds
- Must be able to stand, walk, bend, and reach as needed to perform tasks such as organizing supplies, managing office setup or supporting relocation efforts
- Maintain confidentiality of highly sensitive information
- This is a full-time, in-office position based in our Los Angeles office. The Administrative Manager is expected to be on-site five days a week during standard business hours
