YMCA of Greater Boston

AP Specialist

YMCA of Greater Boston

full-time

Posted on:

Location Type: Hybrid

Location: Boston • Massachusetts • United States

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Salary

💰 $24 - $27 per hour

About the role

  • Upload invoices either from email or online to corresponding purchase orders into accounts payable system.
  • Request a purchase order set up to Association branches for invoices without corresponding purchase orders.
  • Generate report of approved purchase orders for invoice entry daily.
  • Review and rectify discrepancies found on invoice batches to meet deadlines prior to posting for payment.
  • Set up vendors in accounting software for membership refunds and international stipends.
  • Manage and process association utility accounts for water and sewer and gas.
  • Set up purchase orders, as directed by Supervisor.
  • Assist in month end closing procedures.
  • Scan invoices from USPS mailing into Accounts Payable email inbox.
  • Respond to all correspondences and inquiries on behalf of the Accounts Payable Team.
  • Resolve payment or invoice issues with vendors and Association branches.
  • Prepare correspondences to vendors to promote receiving payments electronically by direct deposit (ACH) in conjunction with sending monthly check payments.
  • Serve as a backup in facilitating check runs.
  • File check stubs and ensure that all stubs remain in chronological sequence.
  • Prepare month end utility accruals.
  • Process journal entries and accruals Association-wide.
  • Other clerical duties that include but not are limited to mailing, scanning, copying, and filing.
  • Cross-train in selected duties and responsibilities to provide backup resources to the Accounts Payable Department.

Requirements

  • Knowledge of Accounts Payable process
  • Knowledge of General Accepted Accounting Principles
  • Knowledge of relevant computer applications
  • Proficient in data entry and management
  • 2 - 3 years related business office experience
  • Strong attention to detail and ability to rapidly process large volumes on a regular basis
  • Strong written and verbal skills with a customer service orientation
  • Highly motivated individual with the ability to prioritize and multi-task, with frequent interruptions
  • Must be able to work as part of a team and be a part of the solution process
  • Strong computer skills, particularly in word, excel and database programs.
  • Able to handle wisely all confidential and sensitive information, and committed high work ethic.
Benefits
  • Developing your leadership skills in a caring, challenging & diverse working environment.
  • Exploring a wide range of opportunities as you learn new skills and functions.
  • Shaping the future of young children while making a difference each day for our communities and each other.
  • Engaging in YMCA career training programs and working alongside those who have the same passion.
  • A healthy work/life balance
  • Comprehensive benefits including:
  • FREE YMCA Membership for you.
  • Discount on Specialty Programs like Personal Training and Swimming Lessons.
  • Discounted or FREE family membership.
  • Robust Retirement Plan up to 10%. (see eligibility requirement)
  • Health, Dental, and Vision Benefit Package.
  • Vacation and Sick Time (PT receive sick time)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Accounts Payable processGeneral Accepted Accounting Principlesdata entryjournal entriesaccrualsinvoice processingvendor managementreport generationutility account managementmonth end closing procedures
Soft Skills
attention to detailcustomer service orientationwritten communicationverbal communicationprioritizationmulti-taskingteamworkproblem-solvingconfidentialitywork ethic