Project Coordinator

Yahara Software

Project Coordinator supporting software development efforts at Yahara Software LLC. Managing project schedules, documentation, and team communication to ensure project success.

Posted 6/11/2026full-timeMadison • Wisconsin • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Maintains the project(s) schedule(s) and provides detailed variance reports to the PM and sponsor as requested.
Maintains project accounting reports and prepares summaries of key information for PM and sponsors as needed.
Responsible for the capture of concise and accurate meeting notes during all client meetings and providing curated notes to participants promptly after the meeting concludes.
Maintains project documentation and organization within the knowledge management structures.
Creates and edit drafts of work orders, change requests, and other project agreements.
Assists the PM in ensuring that all follow up actions assigned to Yahara stakeholders are tracked and completed.
Coordinates software testing activities.
Assists the PM and Requirements Engineer in preparing necessary presentation materials and documentation for project meetings and activities.
Manages the scheduling and preparation for both client and internal meetings.
Assists the Requirements Engineers in organizing and collecting business requirements, writing, or editing stories as needed.
Maintains the Jira board for projects under the direction of the BA and PM.
Maintains and monitors project plans and schedules, work hours, budgets, and expenses.
Assists the PM in documenting project risks and mitigation strategies.
Facilitates client and internal team meetings as needed.
Reviews project team time entries for accuracy, professionalism, and appropriate allocation to tasks.

Requirements

What you’ll need

Bachelor’s degree in a relevant field; may be substituted with an associate degree coupled with additional experience.
1 - 3 years' experience coordinating project activities in a corporate setting.
Demonstrated ability to communicate effectively verbally, as well as through written word and formal presentations.
Demonstrated ability to capture accurate and meaningful notes and distribute to relevant parties in a timely manner.
Proven analytical and organizational skills, attention to detail, and experience working in a collaborative environment.
Understanding of knowledge management activities.
Ability to manage and complete responsibilities across multiple projects and escalate tasks when competing priorities interfere with delivery.
Demonstrated ability to exercise good judgement in prioritization and communication with minimal direct guidance.
Ability to quickly learn, follow, and support existing processes and able to recommend improvements if process gaps exist.
Ability to consistently produce formal project related reports/documentation accurately and on time.

Benefits

Comp & perks

20+ days of PTO accruable in the first year of employment!
Health insurance options to best fit you and your family’s needs (Medical, Dental, and Vision)
HMO (copay or high-deductible health plan)
PPO Health Savings Account (HSA) option with annual employer contributions
Flexible Savings Account (FSA) availability
401(k) options (Both Traditional and Roth) with guaranteed company match
100% company paid short-term and long-term disability
100% company paid life insurance with option to increase coverage
On-site fitness center access, including basketball court
Fresh fruit, healthy snacks, and beverages provided in office daily
Hybrid and remote schedule availability for most positions with home office stipend
Company supported community outreach/team volunteer opportunities
Monthly and Quarterly Employee Recognition Awards with spot bonuses for outstanding contributions
Bonus certification program for career development (Microsoft, AWS, PMP, IIBA, etc.)
Employee Assistance Program includes: Professional counselling for emotional wellness and life coaching, Legal and financial consultation and services, 100% company paid identity theft protection plan
Employee-run committee opportunity involvement
Collaborative and engaged company culture founded on realized values and incredible people

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Hard Skills & Tools

project accountingvariance reportingsoftware testingbusiness requirements gatheringproject risk documentationproject schedulingmeeting facilitationdocumentation preparationchange request managementknowledge management

Soft Skills

effective communicationattention to detailorganizational skillsanalytical skillscollaborative workjudgment in prioritizationtime managementnote-takingformal presentation skillsability to recommend process improvements