Sales Team Administrator – Executive Assistant

XYZ Reality

Sales Team Administrator and Executive Assistant supporting Strategic Account Executives at XYZ Reality, which builds augmented-reality solutions for construction. Managing calendars, travel, expenses, Salesforce data, and customer-meeting administration from Austin on a hybrid schedule.

Posted 8/10/2026full-timeAustin • Texas • 🇺🇸 United StatesJuniorMid-Level💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive calendars, coordinating travel logistics, and supporting sales teams in a B2B environment. Proficient in CRM management and maintaining high standards of organization and communication.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationSalesforce CRM ProficiencyExpense ManagementB2B Sales Support

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel BookingExpense ReportingCRM ManagementDocument Preparation

Soft Skills

Attention to DetailProactive ApproachCommunication SkillsOrganizational SkillsDiscretion

Tools & Technologies

Google WorkspaceMicrosoft 365SalesforceExpensifyConcur

Industry Keywords

B2B EnvironmentExecutive AssistantPersonal AssistantTeam AdministratorQuotas

About the role

Key responsibilities & impact

Own and manage Strategic Account Executive calendars end-to-end, scheduling customer meetings, internal syncs, QBRs, and cross-functional touchpoints across AMER time zones.
Proactively resolve calendar conflicts and prioritise commitments.
Book and manage domestic and international travel, including flights, hotels, ground transport, and site visit logistics.
Prepare detailed itineraries, confirm arrangements, and handle real-time travel changes.
Process and submit expense reports, reconcile corporate card activity, chase missing receipts, and flag policy issues.
Prepare meeting materials, agendas, and briefing documents; take notes and track actions.
Support Salesforce CRM hygiene by updating contact records, opportunity data, and activity logs.
Coordinate with Marketing, Legal, and Finance on NDAs, contracts, collateral, and administrative requests.
Provide dedicated, proactive executive support to a group of Strategic Account Executives in Austin.

Requirements

What you’ll need

2+ years in an EA, personal assistant, or team administrator role
Experience supporting a sales team, quota-carrying executives, or senior leaders in a B2B environment strongly preferred
Proven ability to manage complex, multi-person diaries across time zones with minimal oversight
Based in or willing to relocate to Austin, TX
Regular in-office presence alongside the team; able to work from the Austin office at least 3 days per week
Proficiency with Google Workspace or Microsoft 365
Working knowledge of Salesforce or a comparable CRM
Highly organised with exceptional attention to detail
Excellent written and verbal communication
Proactive and anticipatory approach
Comfortable with ambiguity and shifting priorities
Familiarity with travel booking platforms and expense management tools such as Expensify or Concur
Discretion and professionalism when handling confidential commercial information
Right to work for the location of the role

Benefits

Comp & perks

Private medical
Extra Christmas shutdown days
15 days PTO + public holidays
Hybrid working
Biannual salary reviews
Summer & Christmas staff parties
Employee referral scheme
Make a real-world impact of revolutionising the construction industry
Equity