Admin – Purchasing Officer
Xylem
full-time
Posted on:
Location Type: Hybrid
Location: Parramatta • Australia
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About the role
- Manage purchasing activities including raising, processing, and tracking purchase orders while coordinating with suppliers and resolving invoice discrepancies.
- Maintain accurate purchasing and administrative documentation across systems.
- Collect, analyse, and report data to support operational and financial decision‑making, ensuring high data accuracy.
- Prepare spreadsheets and reports, identifying trends and opportunities for process improvement.
- Provide front‑of‑house support by managing enquiries, greeting visitors, and preparing meeting rooms.
- Deliver general office administration including filing, scheduling, managing office supplies, and supporting onboarding and compliance activities.
Requirements
- Minimum 5 years’ experience in administration or purchasing
- Strong analytical and reporting skills, with attention to detail
- Experience raising and managing purchase orders
- High proficiency in Microsoft Excel and MS Office
- Previous reception or customer‑facing experience
- A proactive approach with a continuous improvement mindset.
Benefits
- Training and Career Development
- Company Bonus Program
- Subsidised Health Insurance for you and your immediate family
- Gym Membership discounts and other wellbeing benefits
- Company funded Income Protection
- Opportunity to make a difference and become part of Xylems volunteer program "Watermark".
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data analysisreportingpurchase order managementadministrative documentationprocess improvementMicrosoft ExcelMS Office
Soft Skills
analytical skillsattention to detailcustomer serviceproactive approachcontinuous improvement mindset