Clinical Administrative Assistant

Xsolis

Clinical Administrative Assistant supporting physicians and clinical teams at Xsolis, an AI healthcare technology company. Managing reports, calendars, peer-review scheduling, payer calls, and administrative workflows remotely in the U.S.

Posted 8/4/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while providing comprehensive administrative support to healthcare professionals. Proficient in managing schedules, reports, and client interactions with a focus on detail and timely results.

Highest-signal resume keywords

Advanced Proficiency In Microsoft WordAdvanced Proficiency In Microsoft ExcelAdvanced Proficiency In Microsoft OutlookAdvanced Proficiency In Microsoft PowerPointAdvanced Proficiency In Microsoft Teams

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

Exceptional Attention To DetailExcellent Communication SkillsStrong Interpersonal SkillsAbility To Manage Multiple Tasks ConcurrentlyAbility To Work Under Pressure

Industry Keywords

Administrative SupportPeer ReviewPhysician AdvisorsClient RequestsPTO TrackingSupplemental ReimbursementsCross-Functional CollaborationDepartment-Specific ReportsCalendar ManagementBackground Check

About the role

Key responsibilities & impact

Provide comprehensive administrative support to physicians, nurses, analysts, and other staff
Regularly update and distribute department-specific reports and spreadsheets
Maintain and update contact details and relevant information for Physician Advisors and clients
Oversee timely updating and distribution of Administrator on Call tracking
Maintain and update PTO tracking and requests for Physician Advisors
Follow up on client requests and deliver necessary information
Manage submission of supplemental reimbursements for full-time Physician Advisors
Support implementation and training for new Physician Advisors joining the P2P team
Manage physicians' calendars and schedules for peer review phone calls across multiple time zones
Manage the peer review queue, assignments, and Physician Advisor schedules
Conduct daily calls to payers to schedule peer-to-peer reviews between Xsolis Physician Advisors and payer Medical Directors
Monitor and follow up on outstanding peer-to-peer calls daily
Monitor the department email inbox and respond to inquiries from case managers, internal team members, and cross-functional departments
Collaborate and cross-train with clinical administrative staff to provide coverage
Perform additional functions and special projects as assigned

Requirements

What you’ll need

Clinical experience is not required but helpful
Ability to manage various tasks concurrently
Ability to understand needs and deliver results on time
Ability to work under pressure and tolerate frequent change
Highly organized with exceptional attention to detail
Excellent communication, organization, interpersonal, and telephone skills
Polite and professional communication with colleagues and clients via phone, mail, and email
Strong technical aptitude with advanced proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Teams
Ability to build strong relationships and collaborate with internal teams
Must successfully pass a background check
Must already be authorized to work in the United States on a full-time, permanent basis without current or future sponsorship
Must work 12 p.m.–8 p.m. ET

Benefits

Comp & perks

Medical/Dental/Vision insurance
401K company match
Flexible Paid Time Off
Paid parental leave
HSA/FSA options
Educational reimbursement program
Employer-paid EAP & Mental Health services