Purchasing Coordinator

Xpressdocs

Purchasing Coordinator responsible for procurement and vendor management at a marketing technology company. Leading sourcing and project management for promotional goods with a focus on efficiency and quality.

Posted 5/14/2026full-timeFort Worth • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage promotional apparel and hardgoods projects that come in from our Sales and Account Management teams.
Ensuring a timely and well-communicated delivery of the information.
Provide estimates, answer questions, and assist in the search and procurement of promotional goods.
Prepare and process purchase orders.
Coordinate art and proofing processes.
Oversee successful delivery of products / orders.
Source and select the most suitable suppliers in terms of reliability, product quality, and cost-efficiency.
Maintain records of all transactions, purchase orders, receipts, and payments.
Sample ordering and tracking.
Build and maintain positive, long-term vendor relations.

Requirements

What you’ll need

Excellent written and verbal communication skills with the ability to provide superior service to internal and external stakeholders.
A professional attitude with attention to detail.
A sense of urgency and ability to multitask in a dynamic, fast-paced environment.
Ability to meet deadlines and work independently.
Strong organizational and documentation skills.
Critical thinking skills along with a strong work ethic.
Proficiency in MS Office suite of applications (e.g. Excel, Outlook, Word), etc.
CRM case knowledge and experience.
Prior promotional products experience- ASI/ESP/Sage—PPAI show experience.
The ability to sit at a desk up to 80% of the time.
The ability to stand and walk up to 20% of the time.
The ability to move throughout all departments within the company, including our production areas.
The ability to be confined in a small area, such as a cubical.
The ability to operate phones and computers.

Benefits

Comp & perks

An environment that prioritizes balance between work and family.
Collaborate with an upbeat team of techies, creatives, and specialists…who actually like what they do.
Enjoy our modern, secure, and centrally located office in Fort Worth.
Flexible work from home options available.
Onsite coffee bar and wellness rooms.
Medical, dental, vision, disability, and life insurance.
401K with company matching.
Paid holidays, vacation, and personal time.
Tuition Reimbursement.
Employee awards program.
A dedicated social platform for peer, work anniversary and birthday recognition.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

purchase order processingproject managementvendor sourcingestimatingart coordinationproofing processesrecord maintenancesample orderingdocumentationCRM case knowledge

Soft Skills

communication skillsattention to detailmultitaskingdeadline managementindependenceorganizational skillscritical thinkingwork ethicprofessional attitudecustomer service