Xodus

Project Coordinator

Xodus

full-time

Posted on:

Location Type: Hybrid

Location: Aberdeen • 🇬🇧 United Kingdom

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Job Level

Mid-LevelSenior

About the role

  • **Primary Roles & Responsibilities include:**
  • **Project Administration Duties**
  • - Support the administration and co-ordination of project and proposal requirements as required.
  • - Managing invoice processing between projects, finance and clients.
  • - Administrative set up of proposals and projects including template initiation.
  • - Coordinating third party contractors to provide timesheets, contract renewals
  • - Attendance at project meetings and recording of minutes.
  • - Structuring and filing information in accordance with the project / proposal function requirements
  • - Management of different registers required to enable efficient delivery of projects
  • - Coordination of travel for project team members
  • - Managing and coordinating project events e.g. Client specific visits or requests.
  • - Local support for the use of specific tools required for project and proposal delivery – e.g. SharePoint, word, excel and other applications
  • - Liaison with IT to ensure new starts have the right facilities and equipment
  • - Support of the onboarding process for new employees
  • - Formatting of documents
  • - Preparing weekly reports and presentations as required
  • - Ensuring the defined administrative processes are being followed by the teams.
  • - Identifying development opportunities to improve the efficiency of existing tools and processes and implementing them accordingly.

Requirements

  • **Skills and behaviours:**
  • - A can-do attitude and willingness to work with a team at all levels.
  • - Demonstrable experience in a similar role or able to clearly demonstrate transferable skills.
  • - Strong organisational and prioritising skills.
  • - Excellent communication skills, both written and verbal.
  • - High level of IT proficiency in Microsoft Office applications and collaboration tools i.e. SharePoint.
  • - Good time management skills, being able to prioritise, plan, and manage own workload.
  • - Experience of working in a project driven environment and be familiar budgets & invoicing.
  • - Knowledge of document control process and systems.
Benefits
  • We are a diverse, inclusive, respectful and welcoming place to work
  • - We have enhanced parental and shared parental leave pay policies available from day one of employment.
  • - It goes without saying that we offer a Market Competitive Salary to ensure that you know your efforts and inputs are valued
  • - We work flexibly at Xodus which means how you work your day is flexible with a combination of working in the office and at home.
  • - We offer a Company pension scheme to allow you to save for your future.
  • - Access to training and development opportunities
  • - We have a number of comprehensive health and wellbeing benefits available for you and your family, including, Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection and Life Insurance
  • - We ensure there is always something fun to look forward to in the social calendar. From the summer BBQ, Christmas Party, taking part in charitable events or suggesting your own social idea, we celebrate everyone’s version of fun. We think our colleagues are the most important part of work, they’re who we spend a large proportion of our time with and want to ensure everyone enjoys coming to work.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project administrationinvoice processingdocument controlreport preparationtemplate initiationproject coordinationtime managementbudget managementproposal managementevent coordination
Soft skills
organizational skillscommunication skillsteamworkprioritizationcan-do attitudewillingness to workattention to detailproblem-solvingadaptabilityinterpersonal skills