Administrative / Operations Specialist

Xcel Energy

. Perform a wide range of field work support activities, including the processing of completed work orders.

Posted 4/29/2026full-timeMinneapolis • Minnesota • 🇺🇸 United StatesMid-LevelSenior💰 $22 - $31 per hourWebsite

About the role

Key responsibilities & impact

Perform a wide range of field work support activities, including the processing of completed work orders.
Perform administrative support functions such as data entry, time reporting reconciliation, expense reporting, customer service, and general office management.
Ensure a high level of accuracy within all operating systems to support data integrity and process adherence.
Receive and complete job closeout of all work packets within various systems.
Assess and monitor requirements for job closure.
Analyze reports to verify labor and equipment charged to each work, job, trouble and miscellaneous order.
Understand procedures and rules associated with time and expense reporting for union/non-union employees.
Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy.
Maintain proficiency in required timekeeping systems.
Coordinate and initiate individual and group meetings as well as travel arrangements for the field operations department.
Arrange schedules for management staff.
Order office supplies and maintain equipment as needed.
Greet and direct customers and answer phones.
Serve as primary on-site contact for contractors and vendors where appropriate.
Perform data entry and copying of drawings and forms.
Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed.
Support KPI tracking and reporting.
Assist with audits as well as Finance, Engineering and Field Operations activities related to compliance with internal business rules as well as state and regulatory requirements.
Produce required compliance reports.
Assist in the tracking of safety training completion.
Ensure safety verifications on equipment is complete.
Order and manage safety equipment and supplies.
Organize block training events, safety celebrations and meetings.
Provide assistance during emergency operations.

Requirements

What you’ll need

High School diploma or GED and 3 years field related experience OR an Associate or Bachelor's Degree with 1 year of relevant experience in construction, office management, administrative support, project management/coordination, or customer service.
Utility experience preferred.
Requires a broad knowledge of department operations and policies.
Proficient in the use of Microsoft Office applications and work management database applications.
Proficient using SAP, UKG, Workday, and Microsoft Office 365

Benefits

Comp & perks

Spot On Bonus
Medical/Pharmacy Plan
Dental
Vision
Life Insurance
Dependent Care Reimbursement Account
Health Care Reimbursement Account
Health Savings Account (HSA) (if enrolled in eligible health plan)
Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
Transportation Reimbursement Account
Short-term disability (STD)
Long-term disability (LTD)
Employee Assistance Program (EAP)
Fitness Center Reimbursement (if enrolled in eligible health plan)
Tuition reimbursement
Transit programs
Employee recognition program
Pension
401(k) plan
Paid time off (PTO)
Holidays
Volunteer Paid Time Off (VPTO)
Parental Leave

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entrytime reporting reconciliationexpense reportingrecord managementKPI trackingcompliance reportingsafety training trackingjob closure proceduresadministrative supportoffice management

Soft Skills

customer serviceorganizational skillscommunication skillsattention to detailproblem-solvingteam coordinationmeeting facilitationtime managementinterpersonal skillsadaptability

Certifications

High School diplomaGEDAssociate DegreeBachelor's Degree