Administrative Services Manager

Worldwide Flight Services (WFS)

Administrative Services Manager providing high-level administrative support and oversight to a team at Worldwide Flight Services. Ensuring operational efficiency, compliance, and effective communication across multiple facilities.

Posted 8/3/2026full-timeDallas • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while effectively supervising and mentoring administrative staff. Proficient in Microsoft Office Suite and capable of maintaining confidentiality and compliance with operational procedures.

Highest-signal resume keywords

Administrative Management ExperienceSupervisory ExperienceMicrosoft Office Suite ProficiencyStrong Verbal And Written Communication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative ManagementDocument DraftingData CompilationFiling System MaintenanceTask DelegationMeeting CoordinationReport PreparationCalendar ManagementCustomer ServiceConfidentiality Maintenance

Soft Skills

CoachingMentoringCollaborationAccountabilityProfessional Demeanor

Certifications & Qualifications

High School DiplomaAssociate Degree Or Higher Preferred

Industry Keywords

Operational ProceduresOffice ManagementAdministrative SupportComplianceCustomer Service Orientation

About the role

Key responsibilities & impact

Supervise and coordinate the work of administrative assistants at assigned facilities, ensuring consistent quality, accuracy, and compliance with operational procedures.
Coach and mentor administrative team members to promote professional growth, collaboration, and accountability.
Delegate workload effectively and monitor completion of assigned tasks to meet deadlines and operational priorities.
Schedule meetings, including coordination of conference rooms, equipment, and related logistics.
Read and route incoming correspondence; locate and attach appropriate files and background materials for leadership review.
Draft, type, and distribute routine correspondence, reports, and other documents as needed.
Maintain organized filing systems (electronic and physical) for correspondence, reports, and confidential records.
Answer and direct incoming calls, take messages, and place outgoing calls as necessary.
Schedule appointments and maintain calendars for assigned leaders or departments.
Greet and assist visitors, determining the nature of business and directing them to the appropriate person or department.
Compile data and prepare summaries or reports as requested.
Perform other related duties as assigned to support smooth operations.

Requirements

What you’ll need

High school diploma or equivalent; associate degree or higher preferred
Ability to read, write, and speak the English language
3–5 years of administrative or office management experience
At least 1 year of supervisory or lead experience
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong verbal and written communication skills
Ability to coach, delegate, and oversee work across multiple locations
Excellent organizational and time management skills
Ability to maintain confidentiality with sensitive information
Professional, customer service–oriented demeanor
Ability to follow company policies, procedures, and safety standards

Benefits

Comp & perks

Want your pay in advance? Access your pay when you need it through DailyPay app!
Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
Need quality medical care? Multiple options for both full and part-time employees!
Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
Want to invest in your future? 401k program offered!
Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!