Facility Administrative Assistant

Worldwide Flight Services (WFS)

Facility Administrative Assistant facilitating mail and office tasks for Worldwide Flight Services. Supporting Payroll, customer billing, and coordination of HR activities.

Posted 6/18/2026full-timeLos Angeles • California • 🇺🇸 United StatesMid-LevelSenior💰 $26 per hourWebsite

About the role

Key responsibilities & impact

Reads and routes incoming mail to appropriate individual.
Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages.
Prepares cash deposits, where applicable.
Composes and types routine correspondence.
Answers, routes and screens telephone calls to appropriate individuals.
Greets walk in traffic and scheduled visitors and escorts to appropriate area or person.
Makes copies of correspondence or other printed materials.
Orders and maintains supplies, and arranges for office equipment maintenance.
Provides customer billing support and weekly stats support.
Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards.
Uploads hours file to payroll for processing.
Enters new employees to time clock and advises of any punch issues.
Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
Assist with coordinating benefit enrollment periods and distribution of all communications.
Monitor uniform distribution and inventories.
Participates in any related special projects or tasks that may arise.

Requirements

What you’ll need

Bachelor's degree in related field preferred.
Minimum typing speed of 45 WPM.
Excellent verbal and written communication skills.
Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
Ability to work rotating shifts including weekends (i.e., Friday, Saturday and Sunday), holidays and days off.

Benefits

Comp & perks

Access your pay when you need it through DailyPay app!
On the spot awards offered through the Awardco Platform including gift cards and more!
Multiple options for both full and part-time employees!
Travel Discounts, Pet insurance, Discount Shopping & More!
Wellness Programs offered to all employees!
401k program offered!
Opportunity for Internal Mobility and transfers available!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

typingcustomer billing supporttime & attendance systemsdata entryoffice equipment maintenance

Soft Skills

verbal communicationwritten communicationcustomer serviceorganizational skills

Certifications

Bachelor's degree