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Air Logistics Administrative Assistant
Worldwide Flight Services (WFS)Air Logistics Facility Administrative Assistant managing incoming and outgoing mail at WFS. Providing support for Payroll and HR functions while ensuring effective office operations.
About the role
Key responsibilities & impact- Reads and routes incoming mail to appropriate individual.
- Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages.
- Prepares cash deposits, where applicable.
- Composes and types routine correspondence.
- Answers, routes and screens telephone calls to appropriate individuals.
- Greets walk in traffic and scheduled visitors and escorts to appropriate area or person.
- Makes copies of correspondence or other printed materials.
- Orders and maintains supplies, and arranges for office equipment maintenance.
- Provides customer billing support and weekly stats support.
- Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards.
- Uploads hours file to payroll for processing.
- Enters new employees to time clock and advises of any punch issues.
- Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
- Assist with coordinating benefit enrollment periods and distribution of all communications.
- Monitor uniform distribution and inventories.
- Answers, routes and screens telephone calls to appropriate individuals.
- Participate in any related special projects or tasks that may arise
Requirements
What you’ll need- Bachelor's degree in related field preferred.
- Minimum typing speed of 45 WPM.
- Excellent verbal and written communication skills.
- Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
- Ability to work rotating shifts including weekends (i.e., Friday, Saturday and Sunday), holidays and days off.
Benefits
Comp & perks- Want your pay in advance? Access your pay when you need it through DailyPay app!
- Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
- Need quality medical care? Multiple options for both full and part-time employees!
- Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
- Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
- Want to invest in your future? 401k program offered!
- Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
typingcustomer billing supporttime & attendance systemsdata entrycash deposits
Soft Skills
verbal communicationwritten communicationcustomer serviceorganizational skillsattention to detail
Certifications
Bachelor's degree