Events and Logistics Officer
World University Service of Canada (WUSC - EUMC)
full-time
Posted on:
Location Type: Hybrid
Location: Nairobi • Kenya
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About the role
- Support the planning, organization, and execution of both in-person and virtual meetings, workshops, and convenings aimed at promoting knowledge exchange and strategic collaboration
- Assist in managing logistics for events designed to help WUSC broker connections across countries, partners, and programs to maximize collective impact
- Coordinate with the Higher Education Inclusion and Technical Assistance Mechanism teams to support workshops and trainings for the 80+ stakeholders receiving tailored technical assistance
- Work with and support technical assistance colleagues to coordinate training events and workshops for the 60+ refugee led organizations across the African continent receiving institutional strengthening support
- Assist in managing budgets, vendor relations, and contracts related to project events
- Support the coordination of communication materials and follow-up activities to ensure learning and decisions from convenings are captured and disseminated to partners for action
- Engage as a supportive and collaborative partner for the entire operations team to solve administrative challenges and streamline unit-wide processes
- Work alongside SRO and Officers to co-create practical, compliant solutions that improve service delivery
- Contribute to a culture of continuous improvement by providing technical feedback on administrative workflows to ensure they remain lean, transparent, and aligned with project goals
- Coordinate travel-related logistics for project staff and relevant stakeholders (Youth Advisory Board, consultants, partners) to include flights and ground transport as needed
- Contribute to the delivery of high quality operational support within the unit
Requirements
- Bachelor’s degree in a related field such as business administration, development studies, or international relations
- Alternatively, a Diploma in a relevant field with 7+ years of significant on-the-job professional experience and proven technical expertise in large-scale event coordination will be considered
- Fluency in both English and French is mandatory, with demonstrated ability to write clearly, articulately, and cogently in both languages
- Experience in coordinating multi-stakeholder workshops, events, or learning networks, preferably in international development or the African context
- Familiarity with various digital platforms and tools for virtual collaboration and knowledge sharing
- Strong planning, organization, and problem-solving skills with the ability to work hands-on and independently in a fast-paced environment
- Commitment to WUSC’s mission of building a better world for all young people, particularly displaced and refugee youth
- Working knowledge of compliance requirements, duty of care, and risk management in donor-funded or regulated environments
- Proven ability to work effectively across Operations and Program teams in multi-country and partnership-based contexts
- High attention to detail, sound judgement, and a proactive, solutions-focused approach
- Experience working in international development, humanitarian, or partnership-heavy programs is an advantage
- Based on the African continent, and must already possess the relevant work authorizations in the country they are/will be residing in
Benefits
- 40-hour workweek, some ability to work flexible hours and a hybrid work arrangement
- 21 days annual leave
- Health insurance coverage
- Free access to an e-learning platform with 350+ courses on various topics
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event coordinationbudget managementvendor relationscontract managementtechnical assistancelogistics coordinationmulti-stakeholder workshopsrisk managementcompliance requirementsadministrative workflows
Soft Skills
planningorganizationproblem-solvingcommunicationcollaborationattention to detailjudgementproactive approachindependencecontinuous improvement
Certifications
Bachelor’s degreeDiploma in relevant field